Assessment Matters


Fees and Financial Assistance for 2015
A2015/010 - 30 Apr 2015


Principal's Nominee
Data Manager
Finance Manager

Fees and Financial Assistance for 2015

Schools are requested to set collection and processing dates for fees and financial assistance to meet the deadlines in this circular.

Fees for domestic candidates


Entry for all NCEA standards


Entry for each New Zealand Scholarship subject

$30.00 per subject

Fees for international fee-paying candidates  


Entry for all NCEA standards


Entry for each New Zealand Scholarship subject

$102.20 per subject

Scholarship fees

A New Zealand Scholarship fee of $30 (GST incl.) per subject applies from the beginning of the 2015 academic year. From 2015 the domestic NCEA entry fee no longer includes access to three New Zealand Scholarship subjects.

The due date for payment to NZQA of all fees collected by schools from candidates is 11 September 2015. A circular detailing the processes for payment of these fees will be sent later in the year. As in previous years, NZQA will write to students advising them of unpaid fees later in 2015.

New Zealand Scholarship candidates who have not paid their fees in full will be ineligible for a New Zealand Scholarship Award. Only when payment is received can NCEA and other results be officially released to the Record of Achievement.

A late fee of $50 will be applied to all fees not paid by 1 December 2015.

Financial Assistance

The purpose of financial assistance is to ensure that fees are not a barrier to participation in qualifications for students in low-to-middle income families. Each year the government provides limited funding for eligible students enrolled in New Zealand secondary schools who are entering for assessment against standards on the New Zealand Qualifications Framework (NZQF) and for New Zealand Scholarship.

International fee paying students are not eligible for financial assistance.

To be eligible for financial assistance, the applicant (normally the parent or guardian of the candidate) must be the fee-payer1 and must apply under one of the following application types:

  • Benefit applications – this includes those receiving a Work and Income or Study Link benefit, or those with a current Community Services Card.
  • Income-based applications – this includes those that have a joint family2 income that would entitle the applicant to receive a Community Services Card, but do not already have one.
  • Multiple candidate applications – this includes fee-payers with two or more children who are candidates, where the total fees to pay would otherwise be more than the $200 multiple candidate maximum.

Financial Assistance fees schedule 2015

Number of children who are candidates fee-payer is paying for:

Fee-payer is eligible for beneficiary or income-based assistance

Fee-payer is not eligible for beneficiary or income-based assistance

One candidate


Full fees ($76.70)

Two or more candidates

A maximum of $30.00 per family/fee-payer

A maximum of $200.00 per family/fee-payer

1 “Fee-Payer” is normally the parent or guardian of the candidate, and must be the person paying the NZQA fees.

2 “Family” is defined as parents, including sole parents or legal guardians, and their children living together.

Application form

The application form for financial assistance and information regarding financial assistance is available on the NZQA website. The community services card income thresholds are available on the Work and Income website. Please direct fee-payers to this information.

Fee payers should fill out the application form and return it to the school to meet the NZQA deadline of 1 September 2015.

Schools need to ensure that candidates are notified of their ability to apply for financial assistance applications well in advance, to allow time for processing by the 1 September 2015 deadline.

Late applications for late enrolments or transferring students can be made until 1 December 2015 using the Student Management System (SMS) or web entries systems.

School Process

Paper trail

NZQA reserves the right to ask applicants to provide evidence in support of their financial assistance application. We do not require that schools verify information given by applicants but may ask schools to provide copies of processed application forms.

Schools submitting entries using an SMS 

Financial assistance applications are entered into your SMS system and included in your data file export to NZQA. If the information is complete NZQA will automatically approve these applications during processing.

Schools submitting web entries

The website has the ability to capture applications for financial assistance.

Checking the accuracy of your data

Any application errors will appear in your Key Indicator Checklist, Billing Report and/or Data File Submission batch summary screens. These errors must be fixed in your SMS or web entries systems and a new file submitted to NZQA.


Please refer any enquiries relating to this circular to your School Relationship Manager.

School Relationship Manager
School Quality Assurance and Liaison
Telephone: 04 463 3000

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