eQuate

eQuate.jpg

February 2015
- 16 Feb 2015

Forms and attestations due

SFP attestation form due 13 March 2015

The quarterly attestation form for Student Fee Protection is due at NZQA by 13 March 2015.

Download the form at: Quarterly student fee protection attestation.

Annual Return and SFP audit opinions due 31 May 2015

Private training establishments with a financial year-end of 31 December 2014 need to submit to NZQA two documents by 31 May 2015:

NB: Category 1 providers who submitted the Chartered Accountant Professional Attestation in 2014 are not required to submit one in 2015.

For any queries about the above requirements, contact Yvonne Collins, 04 463 3256, email: qaadmin@nzqa.govt.nz, or your sector relationship manager.

Timely credit reporting

A requirement of maintaining consent to assess against standards is that credits must be reported to NZQA within three months of assessment.

Results should be reported as soon as practicable. It is important that students are able to access an accurate and up-to-date Record of Achievement at any time.

Reporting to NZQA is a separate process to the Single Data Return (SDR) reporting to the Tertiary Education Commission.

Reporting credits is mandatory for all tertiary education organisations, and not only for students who explicitly ask for this to be done. If the standards have been assessed against and achieved, the credits must be reported within three months of assessment.

For more information please refer to the Reporting User Guide, accessed through your provider log-in to the NZQA website.

International students and traffic safety

International students have been involved in a number of recent vehicle accidents on New Zealand roads.

Organisations that are signatories to the Code of Practice for the Pastoral Care of International Students (the Code) are reminded of their obligations relating to driving laws and traffic safety.

Under 13.3.2 of the Code, signatories must provide support services to international students (if applicable) relating to ‘information and advice on driving laws, drive licensing requirements, and road traffic safety, including pedestrian and cycling safety, in New Zealand’.

You and your organisation will have determined how this requirement is best met, but examples could include: information in the student handbook, material on notice boards, emails to students, and website links to additional information. Videos of road safety can also be shown and students could also be sent information prior to their arrival in New Zealand.

Useful information links could include: What’s different about driving in New Zealand? and New Zealand Road Code Online.

NZQA encourages your organisation to actively discuss driving and road safety with students on a regular basis to ensure they are aware of risks and how to best keep themselves safe.

Also, while this is not compulsory, NZQA highly recommends that students are encouraged to have at least third-party vehicle insurance if they drive a vehicle.

NZQA Tertiary Assessment and Moderation Workshops for 2015

Generic Workshops

NZQA Tertiary Assessment and Moderation is offering Generic Workshops for education organisations between March and June 2015.

The purpose of these workshops is to improve understanding of the requirements for assessment and judgement of learner evidence. The workshops are for individuals directly involved with the assessment of learners against NZQA-managed standards.

An invitation for the Generic Workshops has been sent to organisations’ Moderation Liaison contact person. If your organisation has not received an invitation, or has any queries regarding the workshops, please contact qaadmin@nzqa.govt.nz.

Workshops will be held as below subject to registration of 30 people for each workshop.

MonthLocationDate
March Christchurch
Friday 20 March
Hamilton
Tuesday 24 March
April Auckland
Wednesday 15 April
May Christchurch
Friday 8 May
June Auckland
Tuesday 9 June
Wellington
Tuesday 16 June

System-specific Workshops

NZQA Tertiary Assessment and Moderation is offering system/subject area workshops for education organisations specific to a particular moderation. The purpose of these workshops is to improve understanding of the requirements for assessment and judgement of learner evidence.

The workshops are for individuals directly involved with the assessment of learners against NZQA-managed standards.

An invitation for the System-specific Workshops has been sent to organisations’ Moderation Liaison contact person. If your organisation has not received an invitation, or has any queries regarding the workshops, please contact qaadmin@nzqa.govt.nz.

Workshops will be held as below subject to registration of 30 people for each workshop.

Location   
Date                    
System                  
Auckland Tuesday 24 February Business and Management
Auckland 
Wednesday 25 February Adult Education and Training
Wellington 
Wednesday 11 March Adult Education and Training
Auckland
Friday 20 March Adult Literacy and Numeracy Education
Wellington Wednesday 15 April Core Skills
Christchurch
Thursday 16 April Business and Management
Christchurch
Wednesday 22 April Communication Skills 4-8
Auckland 
Wednesday 6 May Core Skills
Hamilton
Wednesday 13 May Communication Skills 4-8
Auckland Friday 15 May Computing 5-8
Auckland Wednesday 20 May Mathematics in the Workplace
Christchurch 
Friday 12 June Mathematics in the Workplace
Auckland
Friday 19 June Early Childhood Education and Care (+PIECE)
Auckland 
Friday 26 June Computing 5-8

Consistency of graduate outcomes for New Zealand qualifications: proposed changes

NZQA is seeking feedback on changes to the model for assuring consistency of graduate outcomes and the related fee structure, by 9 March 2015.

For more information, see Consistency of graduate outcomes for New Zealand qualifications: proposed changes.

New Zealand Qualifications Framework document updated

The document outlining the New Zealand Qualifications Framework is being updated and will be available on the NZQA website from late February 2015.

The update focuses primarily on clarifying two aspects of the documents:

  • Principles of the NZQF
  • How the Evaluative Quality Assurance Framework is integrated with the NZQF

See: New Zealand Qualifications Framework (PDF, 606KB)

Reminders

Reminder to submit Fit and Proper Person and Conflict of Interest declarations

All governing members, including senior managers, of private training establishments must complete the Fit and Proper Persons and Conflict of Interest declarations. Under the relevant section of the Education Act 1989*, senior managers are also regarded as governing members of private training establishments.

The declarations apply in three circumstances:

  • When applying for registration as a new private training establishment
  • When proposing a new governing member of a registered private training establishment
  • When an existing governing member has a new conflict of interest or change in fit and proper status.

If you have any queries about these declarations, contact your sector relationship manager.

* Section 232 of the Education Act 1989 defines a governing member, in relation to a private training establishment, as:

(a) any director

(b) any member occupying a position equivalent to that of a director

(c) if the establishment is a trust, any trustee

(d) if the establishment is a partnership, any partner

(e) any senior manager

(f) any shareholder with a controlling interest in the establishment

Senior manager, in relation to a private training establishment, means:

(a) the chief executive officer or person occupying an equivalent position; or

(b) any member of staff in charge of academic issues, marketing, administration, finance, student fee trust funds, or student services.

Listing NZQA’s freephone contact number

Please ensure that all your material ‒ especially student information – lists the correct contact number for NZQA: 0800 697 296.

Some tertiary education organisations are still listing the old number, ‘0800 QA HELP’ (0800 724 357). This has not been in use for some years.

QAD on the web

Updated guidelines for approval of qualifications

NZQA has updated the Guidelines for approval of New Zealand qualifications at levels 1-6 on the New Zealand Qualifications Framework and the New Zealand qualifications template. These are now available on the Listing qualifications on the NZQF web page.

NZQA expects that applications submitted from January 2015 will follow these Guidelines and template.

For queries or further information, contact Approvals and Accreditation.

News updates/consultations

Keep up to date with NZQA announcements by scanning the News section on the homepage of the NZQA website.

Here you will find information on developments in quality assurance and standards, as well as notices of upcoming consultations and other matters of importance to your organisation.

Actions/information summary for TEOs February-March 2015

Subject Action by Information
SFP quarterly attestation Quarter ending 28 February 2015 6 March 2015 to trustee; 13 March 2015 to NZQA No longer required for standard trusts – only for static trusts, bank bonds or insurance
SFP audit To NZQA within five months of PTE’s financial year-end For PTEs with a financial year-end of 31 December 2014, due 31 May 2015
Annual Return (Statutory Declaration and Chartered Accountant Professional Attestation) To NZQA within five months of PTE’s financial year-end For PTEs with a financial year-end of 31 December 2014, due 31 May 2015
Compliance declaration
Submission of self-assessment material Not an annual requirement; only required prior to the TEO’s external evaluation and review
Fit and Proper Person and Conflict of Interest declarations With application registration by new PTEs; also, for proposed new governing members* of registered PTEs
*See Section 232 of the Education Act 1989 for the definition of governing member
Must be completed by all new governing members before commencing in the role, and at any time when an existing governing member has a new conflict of interest or change in fit and proper status

 

Find information for...

 
Skip to main page content Accessibility page with list of access keys Home Page Site Map Contact Us newzealand.govt.nz