Scholarship

Submitting Scholarship Dance Portfolios in 2011
SC2011/003 - 30 Aug 2011

Submitting Scholarship Dance portfolios in 2011

This circular details the process for submission of Scholarship Dance portfolios on 2 November 2011. Information about the portfolio requirements is available on the Scholarship Dance resources webpage.

Materials sent to schools from NZQA

Schools should receive, by Monday 3 October:

• One yellow courier bag (per three candidates) for return of portfolios to NZQA

• Two National Student Number (NSN) labels per candidate: one label for the candidate’s clearfile folder and one for the outside of their DVD case

• One clear plastic bag per candidate to contain both the clearfile folder and DVD

• Instructions on how DVDs and DVD cases should be labelled.

If you have not received the materials from NZQA for Scholarship Dance submissions by 3 October, please contact Kate Carlin, as soon as possible, on 04 463 3102.

Preparing Scholarship Dance materials for submission

Before packing candidate work, ensure a backup copy of both the DVD and the report has been made and retained by the school.

DVD preparation

1. Using a permanent marker, write the candidate’s NSN and exam centre number on their DVD (see diagram below).

2. Place the DVD in its plastic case and stick one of the candidate’s NSN labels on the outside of the case.

Authenticity Form

Schools must ensure that one completed authenticity form is submitted with each candidate’s work. Download the Scholarship authenticity form (DOC, 31KB).

1. Each candidate must complete and sign an authenticity form.

2. Each completed form must then be signed by the Candidate’s Dance teacher as verification that the work is authentic.

Portfolio Preparation

1. Check each candidate has submitted the correct number of pages (15 single-sided A4 pages) in their clearfile folder and that these pages are visible without the need for removal from the folder.

2. Place each candidate’s completed Authenticity Form in the back sleeve of their clearfile folder.

3. Stick the second NSN label on the front cover of each candidate’s clearfile folder.

4. Place each candidate’s clearfile folder and DVD in the clear plastic bag provided and secure the top.

5. Candidate portfolios will only be returned to candidates in mid-2012 if a self-addressed, pre-paid courier bag is provided. This must be included in the clear   plastic bag with the portfolio

Packing Clearfiles

1. Place no more than three clearfiles in one of the yellow courier bags pre-addressed to NZQA.

2. Remove the ‘For Customer Use’ label from the front of each courier bag used and retain this. It may be required for tracking purposes.

Arranging Collection of Courier Bags

1. Phone NZ Couriers on 0800 692 462 to arrange pickup of bags. Book your pickup 24 hours ahead but no longer than this.

2. NZ Couriers will pick up all Scholarship Dance submission bags on either 31 October, 1 November or 2 November. They will not pick up after 2 November without the express permission of NZQA. Please ensure all portfolios are available for pick up at the same time.

Enquiries

Please refer any enquiries relating to this circular to: