Online Type 2 programme change application

This user guide is intended to support online users during the application process for a change to an approved programme of study or industry training programme, and approved training schemes.

For more information on Type 2 programme of study changes, see programme approval and provider accreditation.

For more information on Type 2 industry training programme changes, see Changes to industry training programmes.

For more information on training scheme changes, see Changes to training schemes.

About the application

The online application form provides detail to populate the NZQA database. A full application includes documentation that details the changes and the impacts, and demonstrates that the programme will continue to meet the requirements set out in the applicable guidelines.

There are nine sections in the application form. You must complete each section in order before progressing to the next even if the value is zero. Each section must be fully completed before submitting the application to NZQA for analysis.

  • Section 1: Contact details
  • Section 2: Programme overview
  • Section 3: Assessment standards
  • Section 4: Qualifications
  • Section 5: Delivery and assessment
  • Section 6: Reasons for programme changes
  • Section 7: NZQF Accreditation
  • Section 8: Programme documents
  • Section 9: Comments

At any time, you can delete the application or return to TEO applications. If you return to TEO applications, any sections you have completed will not be lost. You can resume filling out the application later.

The application process

When you submit this application, you will receive an auto-generated email quoting an NZQA reference number. Use this number if you need to email or speak to a member of staff about the application.

Your application will be assigned to an evalutor who will contact you to discuss your application further.

You will be invoiced on a regular basis for ongoing work on your application at a rate of $150 per hour plus GST.

For further information see Programme approval and provider accreditation.

Please direct any queries about this application to our Client Services team. Remember to include the NZQA reference number on all correspondence.

Before you get started

Before you begin this application, check you have:

  • clearly documented the changes where necessary and have evidence to support those changes; and
  • the necessary consent to assess for any additional unit standards that may be included in the programme,
  • made an application for any unit standards you don’t have consent to assess for.

References

Throughout this guide, two are regularly referenced. You should have these handy when filling out your application form. They are:

Navigation hints

Click the Return to application overview link to leave the section you are in and return to the application summary screen.

Click the Return to TEO applications link to leave the application and return to your TEO applications summary page. Any sections you may have completed will be saved and you can resume filling out the application later.

Complete all fields marked with an asterisk (*), as these fields are mandatory.

Filling out the form

Section 1:

Contact details

Enter the name of the key contact person for this application.

If NZQA requires more information, this is the person they will contact. An email address is required because auto-generated communications will be sent there.

Section 2:

Programme overview

Enter the details of the amended programme. These details may be changed throughout the application process.

Title: The title of the programme must provide an accurate indication of the subject area. Refer to Sections 2 and 3 of the Guidelines and the information on designators and qualifiers.

Level: If the programme does not lead to a New Zealand or national qualification, you can check the level in Section 5 of the Framework.

NZQF and non-NZQF credits: When filling out this section that one credit represents 10 notional hours of learning.

Aim: The aim should be appropriate to the nature and level of the qualification to which the programme leads. See Sections 2 and 3 of the Guidelines for more information.

Content: In this section, you should describe the content of the programme. This could include component titles or similar.

Outcome: The programme outcome should summarise the learning of the programme. See Sections 2 and 3 of the Guidelines for more information.

Entry requirements: Entry requirements should be appropriate to the level of study. See Sections 2 and 3 of the Guidelines for more information.

Section 3:

Assessment standards

All assessments require standards. In this section, the information required relates to assessment standards or New Zealand Diploma in Business (NZDipBus) prescriptions only. Searches for NZDipBus prescriptions can only be made by prescription title.

Section 4:

Qualifications

This section asks you to identify the qualifications the proposed programme leads to. Qualifications can be New Zealand or national qualifications or local qualifications. Note that any programme under 40 credits will not be considered a qualification.

If the programme relates to a New Zealand or national qualification, all you need to do is search for it. If the programme leads to a local qualification, complete the details asked for.

Go back to the programme overview section to populate the information about content, outcome and entry. These details may be amended throughout the application process.

Section 5:

Delivery and assessment

This section is about delivery mode and methods, and assessment methods. For delivery mode, choose one or more of the following:

  • Face-to-face
  • Distance
  • Blended

Examples of delivery methods are classroom, lecture, tutorial, workshop, fieldwork, work-based, distance, blended and online.

Examples of assessment methods are open book test, written assignment, oral presentation, and practical observation.

Section 6:

Reasons for programme change

Note that the amended programme must still meet the requirements of the relevant rules and will also be evaluated according to those rules.

You must complete all sections here. If they are not applicable, please note that in the relevant section.

Reasons for the programme change: Explain what the changes are and why the programme has changed.

Teaching/learning resources: Describe what changes may be required to the teaching or learning resources. If new resources are required, provide details of those new or amended resources in the supplementary documents at the end of this application.

Library resources: Consider if new library resources may be needed to be purchased. If they do, provide a list of those new resources, with a detailed acquisition plan and evidence of a commitment to purchase those resources in a timely manner. This can be included in the supplementary evidence.

Staffing resources: The new changes may require a change to the numbers of staff, or their qualifications. If a new job description will be required, attach it as supplementary evidence at the end of the application.

Transition arrangements: Explain what arrangements will be made for students who may require more time to complete the current programme and how they would be able to transition to the new programme if required.

Organisation QMS: Describe any changes that may need to be made to the QMS as a result of the change to the programme.

Section 7:

NZQF Accreditation

This section allows you to check that you have included the correct assessment standards. If you need to make any changes, go back to Section 3 Assessment Standards.

Section 8:

Programme documents

You must supply all three types of documents mentioned below. These documents provide more information about the changes and how the amended programme will be resourced. The supplementary evidence should also demonstrate that the application continues to meet the relevant rules.

1. Revised Programme Structure (Required)

You must provide a document that covers the makeup of the revised programme (i.e. units, lessons, modules, assessments) and the topics covered in each component. It should also provide an outline of the programme delivery, showing how much time is spent (hours per day, or hours per week) covering the programme material.

2. Formal Approval (Required)

Demonstrates internal formal approval (academic board or equivalent body) for the changes, for example, academic board minutes.

3. Supporting Evidence (Desirable)

Please also attach any other evidence that you meet the rules for programme approval and accreditation. Suitable documents include: a student handbook, programme brochure, letters of support etc.

Section 9:

Comments

Please add any comments about the programme changes or process here.

Submitting your application

Before submitting your application you will be asked to review the full application form. Please note that all sections of the application form will appear even if they are not applicable to the application to be submitted.

You are now ready to submit your application. Before you do, check:

  • supporting documents are attached; and
  • the scope you have applied for is correct.

Finished!

When you click Submit Application, your application will appear in the TEO applications table. You can View your completed application, or Withdraw your completed application until an outcome has been reached.

When you submit this application, you will receive an auto generated email quoting an NZQA reference number. Use this number if you need to email or speak to a member of staff about the application.

You will be notified when your application has passed through pre-assessment. Pre- assessment determines if an application has sufficient information to be processed further. You should expect a response within five working days.

 
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