Annual Registration Fee for registered providers

The Annual Registration Fee covers work undertaken by the Quality Assurance Division (QAD) of NZQA that benefits the whole sector, which cannot be charged at an hourly rate to individual providers. This includes work associated with:

  • Ongoing advice and guidance and ongoing monitoring of providers
  • Database maintenance
  • Development of operational policy and procedures
  • Risk management
  • Complaints work
  • Legal work
  • Publications, and work with other agencies and the NZQA Board.

The Annual Registration Fee is set in accordance with the Private Training Establishment Annual Registration Fee Rules 2011.

Who must pay the Annual Registration Fee?

The following organisations must pay the Annual Registration Fee:

  • Private training establishments (PTEs) registered with NZQA
  • Government training establishments (GTEs)
  • Wānanga

The following organisations do not pay the Annual Registration Fee:

  • Industry training organisations
  • Adult and Community Education (ACE) providers who solely deliver ACE programmes
  • Recognised course owners

What happens if I don’t pay the fee?

The 2011 changes to the Education Act 1989 mean that the Annual Registration Fee is required by legislation and a PTE’s registration will automatically lapse if the fee is not paid after two reminder notices.

Through having two reminder notices, the legislation allows generous opportunity for NZQA to follow up a non-paying PTE before a lapse of registration takes place. If the fee remains unpaid after the two reminder notices, registration will lapse (be automatically cancelled) one calendar month after the date of the second reminder notice.

How much is the fee and what is the fee based on?

The Annual Registration Fee for the current year consists of a base fee of $775 plus an additional $10 for every equivalent full-time student (EFTS) enrolled in the previous 12-month period from 1 January to 31 December, plus GST. For providers who register or deregister during the year, the fee is calculated on a pro rata basis as noted below.

Government-funded students

All providers who received any form of government funding or were partially funded in the previous year are required to complete the Annual Registration Fee Return Form (AF01) (DOC, 201KB). Enter the appropriate EFTS number in Box A of the form. See Completing the Annual Registration Fee Return.

Non-funded students

All providers whose students do not receive any form of government funding are required to calculate their EFTS on the worksheets available and submit and enter the EFTS number on the worksheets available and enter the EFTS number in Box B and/or Box C of the Annual Registration Fee Return Form.

Add Box A, Box B and Box C and enter into Box D on the form. This is your total EFTS number. See Completing the Annual Registration Fee Return.

Adult and Community Education (ACE) courses

PTEs that deliver ACE courses pay the base fee of $775 + GST plus $10 per EFTS for non-ACE courses only. You will not pay the EFTS component for courses you deliver that attract ACE funding.

Government training establishment (GTEs)

Government training establishments that run courses to train their staff pay an agreed standard rate. For further information contact NZQA and ask for the contact person for the Annual Registration Fee in the Quality Assurance Division.

Recognised course owners that do not deliver courses

Course owners that do not deliver courses pay the base fee of $775 + GST only. Enter NIL in boxes A - C on the Annual Registration Fee Return Form. See Completing the Annual Registration Fee Return.

Providers that did not deliver courses last year

If you did not deliver education and/or training last year, you are required to pay the base fee of $775 + GST. Enter NIL in boxes A - D on the Annual Registration Fee Return Form. See Completing the Annual Registration Fee Return.

Newly registered providers

The fee for providers registered in the current year is calculated as $300 plus $40 (plus GST) for each complete month of registration.

If you are newly registered within the current calendar year, you are not required to provide an Annual Registration Fee Return. Your invoice will be calculated for you and sent to you.

Providers cancelling PTE registration

The Annual Registration Fee applies to all PTEs registered with NZQA on 1 January of the current year. It does not apply if you have previously notified NZQA of your intention to cancel your registration. If your registration is cancelled after 1 January but before the invoice is raised, an Annual Registration Fee is still payable up to the date of deregistration. If your registration is cancelled after we have raised an invoice for the Annual Registration Fee, NZQA will credit the unused portion of your Annual Registration Fee from the date the notification is received.

Due dates

The Annual Registration Fee Return Form and worksheets are due at NZQA no later than 30 June each calendar year. This is required for both funded and non-funded students.

PTEs receive the fee invoice in July/August each year. Please do not send payment before you receive the invoice.

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