Examination management

The smooth running of exams is dependent on school managers establishing protocols and a working relationship with the Exam Centre Manager. Communicating these with staff and students ensures everyone is working towards the same goal.

The Exam Centre Manager and supervisors are employed by NZQA to administer the exams according to the Assessment (including Examination) Rules for Schools with Consent to Assess.

Recruiting your Exam Centre Manager

The Principal’s Nominee is responsible for the nomination, each year, of the school’s Exam Centre Manager. The online process for this is explained in our Exam Centre Manager Recruitment User Guide (PDF, 1.2MB)

Working with the Exam Centre Manager

The Principal's Nominee and the Exam Centre Manager should meet by early term 4. The information for working with the ECM should assist with this meeting.

Briefing students

The Principal's Nominee and the Exam Centre Manager should also meet with exam candidates before they go on exam leave. Other students also need to be briefed and managed during the examination period. The information for briefing students should assist with this meeting. Another resource that may assist is the Candidate Information Sheet (PDF, 42KB).

Briefing school staff

The Principal's Nominee should also ensure the school staff and the other students are aware of their responsibilities during the exam period. The information for briefing school staff should assist with these briefings.

Managing late external entries

The Principal's Nominee must have a process for managing late entries for external examinations. This will involve communicating all late entries to the Examination Centre Manager, developing Late Entry Attendance Rolls and ensuring students are provided with updated admission slips

Examination timetable clashes

The Principal's Nominee should ensure that where a timetable clash occurs, students are informed of its impact and arrangements to made to resolve the clash. The information on examination timetable clashes should assist with resolving clashes.

Requests to change an Examination Centre

The Principal's Nominee should refer all requests to change an Examination Centre to NZQA. Details of the process are available on the request to change Examination Centre page.

Resources for examinations

Instructions for Supervisors (PDF, 2.2MB)
Appendices to Instructions for Supervisors (PDF, 926KB)
Reader/Writer Guide for examinations (PDF, 999KB)
Computer use in exams

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