Candidates who transfer to another school or leave

Procedures for a candidate transfering to another school

Any candidate’s Record of Achievement (ROA) can be obtained from the Record of Achievement link in the Provider Login.

Candidates who transfer between schools through the year need to be withdrawn from all entries by their previous school and re-entered by their new school. The previous school needs to send a full transcript of results for the year to the new school.

The new school needs to request a full transcript of results for the year from the previous school.  These results need to be reported using the previous school’s provider code otherwise the new school will be responsible for the moderation of material for these results. The new school needs to make entries as appropriate for standards the student will be assessed for in the remainder of the year including externals.

Check Payment of Fees for candidates who leave or transfer school.

A list of contacts for Principal’s Nominees can be found in School’s Administration in the Provider Login.

Late External Entry process for transferring candidates

Candidates who transfer after 1 September will not have personalised papers at the new examination centre.  The new school will need to follow the Late Entry process which includes adding the details of entries to the data submission but also requesting papers for the student.

The candidate will be marked absent at the previous school examination centre which will receive and return to NZQA their personalised papers.

Leavers or candidates transferring to an unknown school

If a candidate leaves school for work or an unknown destination,  withdraw them from any entries that you do not have a result for but leave them active in your data file submission until the end of the following January, when you withdraw all leavers. This will keep their results active.

If you withdraw a candidate and no other school enters them, we will no longer have an active file for them and they will not get their results notice or any qualifications they have gained.