Special assessment conditions - documentation requirements

Possible difficulty

 

Updated to reflect the DSM-5
(Diagnostic and Statistical Manual of Mental Disorders, 5th Edition)

Functional Impact/Impairment in formal assessments *

Possible special assessment requirements

Note that use of a writer/computer or reader provides an automatic entitlement to separate accommodation

Minimum documentation required and categories

L Learning
M Medical
P Physical
S Sensory Impaired

Attention-Deficit /Hyperactivity Disorder, Disruptive, Impulse-Control and Conduct Disorders

Severe concentration and impulse control/difficulty.
Permission required to take medication.

Separate Accommodation.

M Current medical history/report

Teacher comments

Auditory Processing Disorder

Difficulty hearing sound in noisy environments.

Separate Accommodation.

Personal FM system.

S Current medical history/report

Teacher comments

Autism Spectrum Disorder

Severe concentration difficulties.
Disruptive behaviour.
Need for stability and routine.

Separate Accommodation.

M Current psychological and/or medical history/report

Specific Learning Disorder evidence (if applicable)

Teacher comments

Back/leg injury / chronic pain

Pain/discomfort due to injury.
Problems with prolonged sitting.
Permission required to take medication and to allow standing and stretching in room.

Rest breaks.

P Current medical history/report and/or ACC file notes

Teacher comments

Deafness / hearing impaired

Inability to hear instructions.
Language delay.
Written instructions required.
Placement near the teacher.

Extra time.

Supervisor who is capable of signing.

Reader using sign assisted English.

S Current medical history/report

Teacher comments

Depression/psychosis, Post Traumatic Stress Disorder, Anxiety disorders

Anxiety in formal assessment.
Permission required to take medication.
Need for stability and routine.

Rest breaks.

Separate Accommodation.

M Current medical history/report

Teacher comments

Diabetes

Need to check blood sugar levels frequently.
Permission required to take food/drink into the examination, and/or permission to leave examination room under supervision to take medication

Rest breaks.

Separate Accommodation (if student has a noisy auto-insulin pump).

M Current medical history/report

Teacher comments

Specific Learning Disorder

Inaccurate or slow and effortful reading, poor written expression that lacks clarity, difficulties remembering number facts, or inaccurate mathematical reasoning.

Extra time and/or reader and/or computer or writer**.

L Current school or other history/report

Psychometric assessment/report

Specific Learning Disorder evidence

Teacher comments

Developmental Coordination Disorder
(was Dyspraxia)

Writing difficulties associated with DCD.

Extra time or computer or writer.

P Current medical (paediatrician) and/or occupational therapist history/report. Cognitive profile report if applicable.

Teacher comments

Epilepsy

May suffer from epileptic seizure during assessment.
Permission required to take medication.

Separate Accommodation.

M Current medical history/report

Evidence of severe seizures

Teacher comments

Hand/wrist/arm/shoulder injury (long-standing)

Difficulty writing due to pain or discomfort in hand/arm, excessive fatigue in hand.
Permission required to take medication.

Rest breaks and/or computer or writer.

P Current medical history/ACC file notes

Teacher comments

Brain injury

Mental processing difficulty or slowness due to brain injury.
Permission required to take medication.

Rest breaks.

M/P Current specialist medical history/report

ACC file notes

Psychological assessment

Learning Difficulty evidence (if applicable)

Teacher comments

Pregnancy, early infant care

Discomfort with prolonged sitting.
Padded seat cushion, and/or permission required to stand and stretch (at the back of the room).
Need to breastfeed.

Supervised rest/toilet breaks or feeding breaks out of examination room.

P Current medical/midwife report, including expected delivery date if applicable

Significant physical/muscular or neurological disability
(Paraplegia, Muscular Dystrophy, Cerebral Palsy etc.)

Requires personal care and assistance.

Rest breaks.

Separate Accommodation.

Extra time.

Computer.

Writer.

P Current specialist medical history/report

Teacher comments

Tourette’s Syndrome

Twitch, verbal tic and outbursts.

Separate Accommodation.

M Current specialist medical history/report

Teacher comments

Vision impairment

Blind, colour blind, visual impairment.

Brailled papers.

Assistive technology.

Enlarged papers.

Coloured papers / overlay / tinted lenses.

Extra time and/or reader and/or computer or writer.

S Current specialist medical history/report

Teacher comments

*  For portfolio and performance based assessment, consider extra time or computer use.

** Note that use of a writer/computer or reader provides an automatic entitlement to separate accommodation.

 
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