Charges for quality assurance

Annual fees

What are annual fees for?

Some tertiary education organisations (TEOs) pay fees to NZQA annually. These fees contribute to work undertaken by NZQA for the benefit of the whole tertiary education sector.

This includes work associated with:

  • ongoing general advice and guidance
  • database maintenance
  • development of operational policy and procedures
  • general risk management, including monitoring and action relating to unregistered PTEs
  • complaints about providers
  • legal work
  • publications.

Who pays annual fees?

The following organisations pay annual fees:

  • registered private training establishments
  • industry training organisations
  • government training establishments
  • wānanga
  • institutes of technology and polytechnics.

These annual fees are separate to the hourly and daily fees charged by NZQA for specific services for individual TEOs.

For more information on other quality assurance fees, please see NZQA fees.

Forms and worksheets

Some types of organisations will need to complete and submit an Annual Fee Return Form and worksheet to NZQA.

To see if your organisation needs to do this, check the requirements for your type of organisation below, and any due dates for submitting the following form and worksheets:

For step-by-step instructions on how to complete the form, see Completing the Annual Fee Return Form.

Annual fees for different types of organisations

Private training establishments (PTEs)

PTEs pay an annual registration fee set in accordance with the Annual Fee Rules 2015.

The fee is calculated from:

Base fee

$775 + GST

Additional fee

$10 for every equivalent full-time student (EFTS) enrolled in the previous 12-month period from 1 January to 31 December

+ GST

The Annual Fee form and worksheets are due at NZQA no later than 30 June each calendar year. NZQA will then issue an invoice.

For PTEs who register or deregister during the year, the fee is calculated on a pro rata basis.

A PTE’s registration will automatically lapse if the fee is not paid after two reminder notices. The lapse of registration will occur automatically one calendar month after the second reminder notice.

Industry training organisations (ITOs)

The annual fee for ITOs is set in accordance with the Annual Fee Rules 2015.

For ITOs that receive standard training measure (STM) funding, the annual fee is:

Base fee

$775 + GST

Additional fee

$3.30 multiplied by the previous calendar year’s STMs

+ GST

For ITOs that do not receive STM funding, the annual fee is:

Base fee

$775 + GST

Additional fee

$3.30 multiplied by the sum of the totals of the student credit value for each student enrolled in programmes (for which the ITO is the standard-setting body) during the previous calendar year, and divided by 120

+ GST

ITOs do not have to complete or submit a form or worksheet. NZQA will invoice the ITO for this annual fee.

Government training establishments (GTEs)

GTEs pay a standard rate of $1600 plus GST.

GTEs do not have to complete or submit a form or worksheet. NZQA invoices each GTE annually.

Wānanga

Wānanga pay an annual fee of:

Base fee

$775 + GST

Additional fee

$10 for every equivalent full-time student (EFTS) enrolled in the previous 12-month period from 1 January to 31 December

+ GST

The Annual Fee form and worksheets are due at NZQA no later than 30 June each calendar year. NZQA will then issue an invoice.

Institutes of technology and polytechnics (ITPs)

ITPs pay NZQA an annual infrastructure fee to cover the cost of NZQA services to the ITP sector.

NZQA invoices ITPs for this fee in two instalments each year.

For further information, please email Client Services at qaadmin@nzqa.govt.nz.

Quality assurance fees

What will NZQA charge for?

NZQA may charge TEOs fees for applications and any other quality assurance activities undertaken by NZQA in accordance with the NZQA fees schedule, as set by the NZQA Board under section 254 of the Education Act 1989.

These fees may apply on an hourly or daily basis, plus expenses, to specific quality assurance processes such as:

  • evaluating applications and any associated visits
  • external evaluation and review
  • following up non-compliance with moderation requirements
  • the degree monitoring process
  • compliance visits (see definition below) and associated follow-up.

What is a compliance visit?

A compliance visit means any visit and associated follow-up undertaken by NZQA to verify TEO compliance with:

Compliance visits vary in scope. They could be initiated as part of a regular, periodic process or as a result of risk assessment. They may be scheduled or unannounced.

Examples of compliance visits

Examples of a compliance visit include (but are not limited to):

  • programme monitoring against the requirements of the NZQF Programme Approval and Accreditation Rules, including moderation of assessed work samples
  • monitoring of compliance against the requirements of the PTE Registration Rules
  • record keeping checks against the requirements of the PTE Enrolment and Academic Records Rules
  • student fee protection (SFP) audits against the requirements of the SFP Rules
  • monitoring of compliance with Rule 18 of the NZQF Programme Approval and Accreditation Rules
  • validation visits for newly registered private training establishments against the requirements of the Private Training Establishment Registration Rules 2013.

What will NZQA charge?

Where applicable, fees will be charged in accordance with the NZQA fees schedule.

For further information, please email Client Services at qaadmin@nzqa.govt.nz.

 
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