Maintaining registration
Once a private training establishment (PTE) is registered, it is required, under section 233B(1) of the Education Act, to comply with the Rules made under section 253 of the Act.
Section 44(1)(a) of the Education Amendment Act 2011 deems the policies and criteria for maintaining registration as a PTE to be Rules made under section 253. The NZQA response to any non-compliance will depend on the scope, complexity and seriousness of the findings. See Monitoring PTEs for more information.
Requirements for PTEs
Each registered PTE is required to submit the following:
| Requirement | Due date | Notes |
|---|---|---|
| Annual Fee Return | 30 June each year | |
Annual Return |
Within 90 calendar days following the end of the PTE’s financial year Within 90 calendar days following the end of the PTE’s financial year |
Must be completed by an independent chartered accountant. The accountant who compiles a PTE’s financial statements is not qualified to sign the attestation |
| Quarterly Student Fee Protection Attestation | Submit to trustee within five business days of the end of each quarter | Applies to PTEs using standard, static or bank bond trust arrangements, including withdrawal trusts |
| Annual Student Fee Protection Audit | Within 90 business days following the end of the PTE’s financial year | Applies to PTEs using insurance or standard, static, or bank bond trust arrangements, including withdrawal trusts |
| Student Information Attestation | By 29 February 2012 | This is a requirement of the Education Amendment Act 2011 |
| Conflict of Interest Statutory Declaration | By 29 February 2012, and every time the declaration changes or a new governing member is to be appointed |
A declaration must be submitted for every governing member. This is a requirement of the Education Amendment Act 2011 |
In addition, PTEs are required to:
- maintain the information in their Tertiary Education Organisation Profile
- advise changes to teaching sites
- advise changes of directors and owners, as approval may be required
- keep NZQA informed of any changes to governing members’ conflict of interest declarations and provide NZQA with a Conflict of Interest Statutory Declaration form for any new governing member, before they commence as a governing member
- provide information as requested, for the purposes of external evaluation and review, concerning complaints, other investigations, evidence of suitability of directors, and ownerships, where there is a change.
PTEs that are Category 1 providers are only required to submit a Chartered Accountant Professional Attestation every two years. Refer to incentives and sanctions for more information.
See How to maintain registration as a Private Training Establishment (PDF, 453KB)for more information.
If you have any questions, contact the QAD Administration and Service team.
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