Documents required for an International Qualification Assessment (IQA)

You need to provide a variety of documents in support of your IQA. You will find information on these documents below. Read all instructions carefully to ensure that you upload the correct versions of your documents to your application. We no longer accept original (hard copy) documents. Your application is not complete until you have uploaded the required documents and received conformation of payment.

If we require additional information or if you have not submitted the correct documentation after evaluation of your qualification has begun, your file will be put on hold. Evaluation cannot progress until the necessary information is received, so the 'clock stops'--in other words, the number of working days NZQA has committed to completing your application will stop counting down until we receive that information. 

NZQA takes qualification fraud seriously and may contact any relevant third party organisation to verify information provided by you in your application. If we find fraudulent information we will provide that information to the relevant enforcement agencies, including Immigration New Zealand.

Read below for more information about the required format for your application materials.

Description of required documents

Third party authorisation form: This form requires your signature and the signature of an adviser or lawyer acting as your agent, if applicable. It states that the information you have provided is true and accurate, and that you give NZQA permission to contact third parties for further information when needed. It also authorises an agent to act on your behalf. This form must be uploaded as part of your application. The declaration form is available for download from this page, and also within the application itself.

Download the authorisation form (PDF, 216KB) 

Award certificate: This is a document issued by your awarding body. You might receive this at a graduation ceremony following the completion of your course.

Transcript/academic record/mark sheet: This document should contain a full academic record for all years of study, and include the titles of classes/modules/papers you completed, and marks.

If you completed a full semester or more with a different education provider and details of this are not included on your transcript, Qualifications Recognition Services (QRS) may need to seek further information from you.

If you are applying under a skill shortage list or for teacher registration purposes but cannot provide a transcript (e.g., your awarding body did not offer them at the time), you must supply a syllabus of your programme of study. The syllabus must show the curriculum that was used at the time you completed the programme.

Passport bio-data page: This is the section of your passport that shows your photograph, name, date of birth, and nationality. 

Evidence of name change: If your current legal name (the name that is listed on your passport) is different from the name listed on your award certificate/s, you must provide evidence of your name change. This could be a marriage certificate or deed poll.

Evidence of apprenticeship or trade experience: If you completed a formal apprenticeship, send QRS the contract of apprenticeship. This would have been issued to you by your employer, and will include the dates you started and completed the apprenticeship.

QRS cannot assess stand-alone work experience and/or competency-based certificates. Depending on the pathway of the trade qualification, NZQA may not be the appropriate body to assess your skill set, abilities and/or competency in a specific area of trade.

Evidence of underpinning qualifications: If you nominate a qualification for assessment that is at a higher level than a bachelor's degree but not the qualifications that underpin it, we need to see the educational pathway that allowed entry to that higher-level programme. For example, if you wish to have a master's degree evaluated, but not your bachelor's degree, we need information about the bachelor's degree. You can do this by uploading scanned copies of that qualification certificate as part of your online application. We do not need certified copies of the underpinning qualifications. 

English translations: If your qualification documents were not issued in English, we require an English translation by a recognised official translation service for each document.

English translations must be carried out by one of the following:

  • the Translation Service of Internal Affairs (IA)
  • an Embassy or High Commission
  • a private or official translation business.

Translations must be certified and may not be prepared by the person applying for the visa, a member of their family, or an immigration adviser helping with the application.

Translations may not be prepared by the applicant, a member of their family, or an immigration adviser helping with the application. 

Note we still need to see evidence of the documents in the original language.

Visit the Department of Internal Affairs Translation Service

Skill shortage list form: If your purpose is immigration, and you are applying under a Skill Shortage List (e.g., the Long Term Skill Shortage List or Immediate Skill Shortage List), download and complete this form and upload it within the online application. If you do not include this form in your application we will not assess your qualification against a skill shortage list.

Download the Skill Shortage List Form (PDF, 39KB)

 

Scans and certified copies

NZQA requires legible, coloured, scanned, and certified digital copies of accompanying documents. These documents must be uploaded to our online application form.

Your certified documents must be scanned as PDF files. Where information is also recorded on the backs of documents (e.g., stamps and seals on award certificates, or instructions for reading transcripts), include scans of the backs of these documents.

Save each relevant document as a separate file, creating a new file for each document type. Documents with multiple pages must be saved as one file. For example, transcripts should be saved as one file, the award certificate as a separate file, etc.

Our system will accept up to 5MB per document, so please use appropriate scan quality to ensure legibility of the document (we do not require high resolution images). 

Certified documents must include a stamp/endorsement by an authority with the legal right to make a certifying statement. The certifying statement must be clear and legible, and must be completed for each page of the documents submitted The statement should include the following (or similar if not in English):

  • “I certify this is a true and accurate copy of the original document seen by me”, and
  • Stamp/formal endorsement with full name, official title/position of signatory, date, followed by signature.

Acceptable authorities include:

  • consular officials of an Embassy/High Commission or,
  • government/Municipal officials with the legal right to take official declarations or,
  • a Notary service with the legal right to take official declarations or with an official Apostille stamp or,
  • an officer of the court with the legal right to take official declarations or,
  • a Justice of the Peace with the legal right to take official declarations.

It is your responsibility to ensure the person making the declaration for your documents has the legal right to make official declarations in your country of residence.

The person certifying your document must not be involved in your application because this is a conflict of interest. The person certifying your documents cannot be your agent, adviser, translator, or someone with whom you have a personal relationship.

NZQA reserves the right to require additional proof of authenticity of any declaration relating to documents submitted. Additionally, NZQA can request documents be resubmitted if the content is unclear or ambiguous. We may also request verification of your qualifications. 

You will be prompted to upload the required documents as part of the online application process.

Tips for uploading documents

How to convert your file to a PDF:

  1. Save the scanned document as a PDF file - simply open your document and select "Save As"/ Select the PDF format (if available) and save it as a new file.
  2. Print the scanned document as a PDF - simply open your document and select "Print". If there is a PDF option or PDF printer available, select it and print.

Document too large? To reduce the size, adjust your scanner settings. We recommend 300 DPI for colour documents.

For general queries, please email us at qrs@nzqa.govt.nz or call us on +64 4 463 3000 (Freephone in NZ 0800 697 296).

 
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