Documents required for an International Qualification Assessment (IQA)

You need to provide a variety of documents in support of your IQA. You will find information on these documents below. Read all instructions carefully to ensure that you provide the correct versions of your documents. We no longer accept original (hard copy) documents. Read below for more information about the required format for your application materials.

Description of Required Documents

IQA cover sheet: Please ensure the cover sheet has your full name and signature. If an immigration agent or adviser is assisting you, please have them sign the form and ensure both of your details are included on the online application form.

Award certificate: This is a document issued by your awarding body. You might receive this at a graduation ceremony following the completion of your course.

Transcript/academic record/mark sheet: This document should contain a full academic record for all years of study, and include the titles of classes/modules/papers you completed, and marks.

If you completed a full semester or more with a different education provider and details of this are not included on your transcript, Qualifications Recognition Services (QRS) may need to seek further information from you.

Passport bio-data page: This is the section of your passport that shows your photograph, name, date of birth, and nationality. 

Evidence of name change: If your current legal name (the name that is listed on your passport) is different from the name listed on your award certificate/s, you must provide evidence of your name change. This could be a marriage certificate or deed poll.

Evidence of apprenticeship or trade experience: If you completed a formal apprenticeship, send QRS the contract of apprenticeship. This would have been issued to you by your employer, and will include the dates you started and completed the apprenticeship.

QRS cannot assess stand-alone work experience and/or competency-based certificates. Depending on the pathway of the trade qualification, NZQA may not be the appropriate body to assess your skill set, abilities and/or competency in a specific area of trade.

English translations: If your qualification documents were not issued in English, we require an English translation by a recognised official translation service for each document.

English translations must be carried out by one of the following:

  • the Translation Service of Internal Affairs (IA)
  • an Embassy or High Commission
  • a private or official translation business.

Translations must be certified and may not be prepared by the person applying for the visa, a member of their family, or an immigration adviser helping with the application.

Note we still need to see evidence of the documents in the original language.

Visit the Department of Internal Affairs Translation Service

Skill shortage list form: If your purpose is immigration, and you are applying under a Skill Shortage List (e.g., the Long Term Skill Shortage List or Immediate Skill Shortage List), download and complete this form and return it to us with your other documents. 

Download the Skill Shortage List Form (PDF, 334KB)

Teaching practicum form: If you have completed an Initial Teacher Education (ITE) qualification and intend to use the IQA to help you apply for teacher registration and/or teacher salary in New Zealand you will need to complete this form.  

Download the Teaching Practicum Form (DOC, 54KB)  

Scans and Certified Copies

NZQA requires legible, coloured, scanned, and certified digital copies of accompanying documents.

These documents can be scanned PDF or digital photo files of your certified documents. Where information is also recorded on the backs of documents (e.g., stamps and seals on award certificates, or instructions for reading transcripts), include scans of the backs of these documents.

Save each qualification and the relevant documents (e.g., award certificate and transcripts) as one file, creating a new file for each additional qualification. Other supporting documents (e.g., coversheet, passport bio-data page, marriage certificate, etc.) can be saved as a single file. Our system will accept up to 2MB per file, so please use appropriate scan quality to ensure legibility of the document.

Certified documents must include a stamp/endorsement by an authority with the legal right to make a certifying statement. The certifying statement must be clear and legible, and must be completed for each page of the documents submitted The statement should include the following (or similar if not in English)

  • “I certify this is a true and accurate copy of the original document seen by me”, and
  • Stamp/formal endorsement with full name, official title/position of signatory, date, followed by signature.

Acceptable authorities include:

  • consular officials of an Embassy/High Commission or,
  • government/Municipal officials with the legal right to take official declarations or,
  • a Notary service with the legal right to take official declarations or with an official Apostille stamp or,
  • an officer of the court with the legal right to take official declarations or,
  • a Justice of the Peace with the legal right to take official declarations.

It is your responsibility to ensure the person making the declaration for your documents has the legal right to make official declarations in your country of residence.

The person certifying your document must not be involved in your application because this is a conflict of interest. The person certifying your documents cannot be your agent, adviser, translator, or someone with whom you have a personal relationship.

NZQA reserves the right to require additional proof of authenticity of any declaration relating to documents submitted. Additionally, NZQA can request documents be resubmitted if the content is unclear or ambiguous. We may also request verification of your qualifications. 

Documents (including your scanned and signed IQA cover sheet) are to be submitted to us by email. Include your NZQA application number in the subject line.

Email all materials to QRSapplications@nzqa.govt.nz

For general queries, please email us at qrs@nzqa.govt.nz or call us on +64 4 463 3000 (Freephone in NZ 0800 697 296).

 
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