Visual arts - guidelines for Visual Art moderation submissions

Preparing learning activities and assessment schedules

Where preparing documentation for internal moderation, teachers should ensure that they complete the following administrative requirements:

The correct version number is identified (This means the version number of the standard and not the version of the TKI resource used.)
Appropriate time allocations for activities are clearly indicated.
Copies of the assessment activity and schedule must be accompanied by the Moderation Cover Sheet.
The identification of learners on the moderation cover sheet is consistent with the learner identification on the learner samples themselves.
The evidence column in the assessment schedule should contain sufficiently detailed descriptions of outcomes to ensure learners understand the physical requirements of the activities/standard. A quantitative checklist can be an appropriate way to clarify these requirements.

Preparing learner samples for internal moderation

Whether using electronic or other media for your Visual Arts moderation submission, please follow these instructions:

Where possible, original work is to be sent for moderation. Quality colour copies may be submitted for coloured work where necessary. The submission of black and white photocopies of colour pages makes accurate moderation difficult.
Three-dimensional work is to be appropriately photographed and labelled with information relating to size, materials, and construction processes used. Reproductions must be of sufficient quality and/or resolution to facilitate the confident evaluation of the learners' technical facility.
Photographs or reproduction of large scale work, or work unavailable for submission in its original form, must be labelled with information relating to size, materials, and construction processes used. Refer to comment above re reproductions.
Clearly identify which standard is being assessed. When work relating to more than one standard is present in the student workbook, work for the standard being moderated must be clearly identified.
All work must be dry and fixed securely with no dangerous materials such as glass or metal attached.
The sequence of pages is to be maintained so that the reading of work is not compromised. Each student's work submitted for moderation must be held together securely by stapling, binding or taping to ensure the sequence of work is maintained.
All work is to be placed in the plastic bag provided by NZQA. Heavy and bulky submissions must be secured with additional tape to ensure that they do not open in transit. Please ensure that the package is of a reasonable weight.
Incomplete samples should not be submitted for moderation. Departments should be aware that moderation judgments for the learner samples can only be made on the basis of the viewable evidence presented. Archive student work from the previous year is appropriate where the current year's work is not yet completed.

Submission of Visual Arts moderation material using electronic media

Teachers of Visual Arts who intend to submit work of selected students for moderation using electronic media are asked to take note of the following guidelines to ensure that work may be quickly and easily moderated.

CD/DVD

Use a new, unused CD-R or DVD-R
CDs and DVDs must be clearly labelled with school name and standard on both the disk itself and its outer case. Before dispatch, CDs and DVDs should be bubble-wrapped (or similar) for transportation to the moderator and the special coversheet for electronic media included (see above).

File Format Type

The following file format types are acceptable:

Portable Document Format (.pdf)
JPEG Image Format (.jpeg)
Graphics Interchange Format (.gif)
Standard formats as used in Windows Media Player
PowerPoint
QuickTime

Other common graphics formats may not be able to be read. Mac users must ensure submitted files can be read easily by a Windows operating system.

Identification and presentation of electronic submission

Student work to be moderated must be clearly identified, and sequenced in the order in which it is to be read.

If submitting student work in the form of a PowerPoint slideshow, clearly sequence images as separate slides. Written student evidence may be added to the slides as notes.
Use a separate folder for each student. Place all of one student's work in a folder named after the student eg. "Sarah". Name and number each file within the folder to indicate the sequencing of the work eg "Sarah1.jpg", "Sarah2.jpg" etc.
Information indicating the medium and dimensions of the work must be provided.

Images should be of sufficient resolution and clarity to enable student work to be seen at its best. It is particularly important for research standards (1.1, 2.1, and 3.1) that the written responses be clear and legible. Care should be taken to ensure that the image is in focus and the entire work is included in the image. The use of an A3 networked photocopy machine has proven to be particularly successful. The scanning of images directly to file ensures sufficient quality is maintained and simplifies file management.

If submitting material in pdf format please ensure that:

Each student sample is placed in an individual folder with the student name and grade included in the file name.
Submissions would be best formatted as multiple page pdf files. A single pdf file for each page of a workbook is time consuming to view and interrupts the continuity of the developmental sequence.
File size and resolution is of sufficient quality to read annotations while not being so large as to slow down the viewing of images. Between 1-3MB is usually appropriate.