Portfolio assessment for level 3 and Scholarship
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The assessment specifications for each standard describe the requirements for submissions at all levels. Shortcuts to the specifications are on the Visual Arts homepage.
The submission date will be the date that the courier collects the relevant material from the school. This will mean that all students have the same submission date and, therefore, the same deadline.
Schools will receive a mailout from NZQA by Friday, 30 September 2011. This will contain required materials for submitting portfolios and workbooks for assessment. If you have not received your materials by 30 September, please contact Sacha Stevens on 04 463 4276 or at sacha.stevens@nzqa.govt.nz.
Due date
The due date for all level 3 and Scholarship submissions to be collected by the courier is Wednesday, 9 November. Schools are required to make their own arrangements for the courier pickup and delivery of level 3 and Scholarship portfolios and workbooks.
Labelling level 3 portfolios
It is essential that the correct labels are attached to candidate portfolios. Schools are advised NOT to let candidates attach labels themselves.
The outside label:
- shows the address for the return of the portfolio. If this address is incorrect, please cover it with a sticky label and write the correct address clearly on the label.
- reads “Place this label at the TOP RIGHT on the OUTSIDE of the portfolio”.
The inside (artwork side) label:
- shows a serial code that has been matched to the NSN.
- reads “Place this label at the TOP RIGHT on the ARTWORK side of the portfolio”.
If you are submitting portfolios for more than one NCEA level 3 Visual Arts standard, ensure the correct label is attached to the correct portfolio. Please check that the labels attached to the outside and inside of the portfolio are for the same standard.
Labelling Scholarship workbooks and associated portfolios
Please follow all of the instructions given above for labelling portfolios for level 3. An additional label(s) carrying the serial code(s) will be sent for NZ Scholarship candidates to affix to their clearfiles of workbook extracts. These labels, for portfolios of Scholarship candidates, carry barcoded information about Scholarship entry.
Clear file of workbook extracts
Reminder – photographs of the portfolios accompanying the workbooks must be clearly visible inside the first plastic envelope of the appropriate workbook.
If you do not receive a label for a candidate you believe should be entered for a specific field check your school’s entry file. If there is NO entry or an entry has been made for an incorrect standard, then contact NZQA immediately. Temporary labels for these candidates’ portfolios will need to be produced by the school. These labels must include:
For outside of portfolio:
- Serial number
- Barcode
- NSN
- Candidate name and return address for portfolio
- Field name
- Standard number
- a large ‘S’ if candidate is entered for Scholarship.
For inside of portfolio:
- Serial number
- Field name.
For front of Scholarship workbook:
- Serial number
- Barcode
- Field name and standard number
- NSN
- a large ‘S’ to denote Scholarship.
Please do not try to duplicate the bar code on any of these temporary labels. New barcoded labels will be attached at the marking venue.
Submission of Scholarship portfolios and workbooks
Please send each Scholarship portfolio and workbook submission together. Scholarship portfolios and workbooks will be logged in electronically at the venue at the same time as the level 3 submissions. The workbooks will be stored securely during level 3 assessment.
NZQA does not supply courier labels for level 3 and Scholarship submissions.
The ‘Customer Copy’ of each courier label attached to a portfolio must be retained by the school for tracking purposes in the event of the non-arrival of a portfolio.
Portfolios will be returned to the address on the label. Ensure that the return address shown on each portfolio label is accurate and, if not, make any required changes.
Authentication of candidate work – level 3 and Scholarship
Schools are required to authenticate the work of candidates. Where authenticity is in doubt, the school must notify NZQA by completing the provided L3 Visual Arts Possible Authenticity Breach (PDF, 131KB) form and sending it with the portfolio submission. The policy for Breaches of the Rules can be found Assessment and Examination Rules and Procedures for Secondary School – 2011.
Derived Grade process – level 3 and Scholarship
The policy, process and application form for the Derived Grade process at level 3 can be found in the Assessment and Examination Rules and procedures for Secondary Schools – 2011.
There is no Derived Grade process for Scholarship.
Reconsideration of assessment – level 3 and Scholarship
Information about the reconsideration process for level 3 and Scholarship will be sent to schools and candidates in January 2012.
Enquiries
Please refer any enquiries relating to this information to:
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