Visual Arts Timeline for end-of-year verification and marking

• Sends circular requesting schools orders new red and/or blue art bags if required.
• Send circular requesting schools indicate intention to submit digital portfolios for level 1.

• Ensure the 2011 assessment specifications have been read.
• Check candidate entries. Ensure candidates for levels 2 and 3 are entered against the correct standard(s) for each field.
• Inform candidates of the submission dates.

• Sends circular reminding schools to enter candidates before September 1.

• Check online instructions for end of year verification and marking processes. 

Schools should:

• Check candidate entries again.
• Contact NZQA if any candidate is entered late.

NZQA:

• Sends circular to schools detailing the Derived Grade process for level 3 Visual Arts. Note that the Derived Grade process for Visual Arts levels 1 and 2 is determined by each school's internal policy. There is no Derived Grade process for Scholarship.

• Sends materials for verification and marking to all schools with Visual Arts entries.

September
October
November

• Check contents of the courier bag, upon receipt, against the enclosed list. Contact NZQA if anything you should have received is missing.
• Produce labels for levels 1 and 2 portfolios which are being submitted for verification. Labels should be produced on computer and show the candidate's NSN followed by the exam centre number eg 102334567-250. NSNs must be copied correctly.

• Enter provisional results for ALL level 1 Visual Arts candidates for Achievement Standard 90916 from September 12.
• Print out a copy of the submission schedule for inclusion in the blue bag, with the level 1 portfolio submission (and attached DVD if assessing this format). Check that the work submitted is that of the candidates listed on the schedule.
• Insert address label (NZQA, C/-New Zealand Couriers) into the clear window on the blue bag. Attach one courier ticket. Retain the 'Customer Copy' of the courier ticket for tracking, if necessary.
• For digital portfolio submissions only, use the provided New Zealand Courier bag. Retain the 'Customer Copy' of the courier ticket for tracking, if necessary.
• Check verified results. Enter all final grades between 11 November and 25 November.

September
October
November

• Enter provisional results for ALL level 2 Visual Arts candidates from September 12.  Print out a copy of a schedule for each field being submitted (maximum of 2) for inclusion in the red bag(s) with the level 2 submission(s). Check that the work submitted is that of the candidates listed on the schedules.
• Insert address label (NZQA, C/-New Zealand Couriers) into the clear window on the red bag. Attach one courier ticket to each bag. Retain the 'Customer Copy' of each courier ticket for tracking, if necessary. If a school has candidates entered for more than one level 2 fields then work for TWO fields must be submitted. Do not submit work for more than two fields.
• Check verified results. Enter all final grades between 17 November and 25 November.

• Supervise the attachment of bar coded address and serial code labels to level 3 / Scholarship portfolios and workbooks. Do not give these labels to candidates - they may get lost. If a candidate's portfolio return address is incorrect then cover this with a label and write the correct address clearly.
• Check there is no wet paint or unsafe material on portfolios eg glass, sharp wire, wood, etc. Portfolios must be sent dry and unsafe material removed before dispatch.
• Complete authenticity declaration and return with portfolios.
• Ensure candidate portfolios are securely packaged and addressed (Walter Nash Stadium, Tocker Street, Taita, Wellington). NZQA does not pay for level 3 / Scholarship portfolios to be couriered to the venue.
• Book courier one week before 9 November for the collection of level 3/Scholarship portfolios and workbooks. Retain 'Customer Copy' of each courier ticket used for tracking, if necessary.