Inactive PTEs

Private training establishments (PTEs) impacted by COVID-19 may seek to become inactive, while remaining registered ("Hibernation").

Inactive PTEs will be able to suspend delivery of accredited programmes and approved training schemes for any period up to 18 months, without affecting their registration. External quality assurance activities and any associated fees will cease for inactive PTEs. 

The Annual Fee will still be payable, however PTEs can request for a flexible payment plan, if required.

A request to be inactive will be granted for an initial period of up to 12 months (or less if requested and agreed to by NZQA), with a further 6-month extension available, to a maximum period of 18 months. PTEs can apply to NZQA at any point to re-open and resume delivery.

If you wish to make a request to be inactive, please complete this application form (DOCX, 138KB) and email it to: covid19.enquiries@nzqa.govt.nz

Applying to be inactive

NZQA’s expectation is that PTEs applying to become inactive will see out their commitment to their current students. If it is unavoidable for the PTE to cease delivery before all current students have completed their full enrolment period, NZQA will work alongside the PTE in supporting students to make alternative arrangements. Affected students will be entitled to receive a pro-rata refund, as set out in the Student Fee Protection (SFP) Rules. Students who have not yet begun their studies are entitled to receive a full refund.

Any outstanding compliance matters with NZQA need to be resolved prior to a PTE becoming inactive. Flexible payment plans are available for those PTEs with fees owing to NZQA.

To apply to become inactive, a PTE needs to:

NZQA will issue a letter confirming the PTE is inactive. This will be for an initial period of up to 12 months (or less, as requested by the PTE and agreed to by NZQA).

If a further extension is to be requested, the PTE must advise NZQA at least 2 weeks prior to the expiry date.

What happens when a PTE is inactive

  • A PTE remains responsible for the maintenance of any approved programme, including if another TEO holds accreditation for the approved programme. 
  • External quality assurance activities conducted by NZQA will not occur while a PTE is inactive. This includes EERs, validation visits, and programme monitoring and review. 
  • A PTE’s Annual Statutory Declaration is not required if it falls due during the inactive period.
  • No student fees should remain in an inactive PTE’s trust account.
  • The SFP Audit due for the year ending prior to becoming inactive must be completed and submitted to NZQA.
  • Quarterly Attestations (if applicable) are not required for inactive PTEs.
  • The NZQA Annual Fee for PTEs will remain, however PTEs can request for a flexible payment plan, if required.
  • An inactive PTE must seek NZQA approval for any change of ownership during this time. 
  • A PTE that is inactive should develop a recovery plan to resume provision of its programmes or training schemes, this includes applying for any programme changes before resuming delivery.
  • NZQA will publish a current list of inactive PTEs on its website.

Ending the period of inactivity

A PTE intending to end its period of inactivity must inform NZQA at least two months prior to its planned re-opening date, and:

  • submit a PTE Annual Return Statutory Declaration, confirming their readiness to comply with all applicable Rules on re-opening; and
  • advise NZQA of their recovery plan and delivery intentions i.e. the programmes and training schemes they will deliver, and relevant staff and site information. Where there are significant changes, NZQA may request further information.
  • advise INZ of their intention to re-open (if intending to offer places to international students).

A PTE will retain its prior EER Category rating once the period of inactivity formally comes to an end.

NZQA fees and external quality assurance will resume once a PTE is active.

NZQA validation visits will occur, where appropriate.

List of inactive PTEs

Name MoE number Inactive - start Inactive - end
ATMC NZ Limited (Trading as ATMC NZ) 9188 30/04/2021 30/04/2022
EC English 6667 19/10/2020 15/10/2021
Queenstown Language School Limited 9950 25/09/2020 25/09/2021
 
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