Assessment (including Examination) Rules for Schools with Consent to Assess 2019

7.1.5 Derived Grade Process

  1. The derived grade process is available only for external assessments.
  2. Where:
    1. NZQA marks an external examination, or a submitted portfolio, or Common Assessment Task (CAT), Candidates must must apply to NZQA via their School
    2. Schools mark and NZQA verifies a sample of student work for a portfolio submission Schools must follow their late assessment policy
    3. Schools mark and NZQA verifies a sample of student work for a Common Assessment Task (CAT) Schools must follow their missed assessment policy.
  3. A Candidate may apply to NZQA through their School for a derived grade where:
    1. the Candidate's performance or ability to undertake an external assessment is seriously impaired by an event such as illness, misadventure, or bereavement of a family member or close acquaintance; or
    2. the Candidate's performance or ability to undertake an external assessment is prevented by being selected to represent a country at a sporting or cultural event for which the Candidate has, in advance applied to NZQA for pre-approval of eligibility; or
    3. the Candidate considers that their performance or ability to undertake an external assessment was seriously impaired by exceptional circumstances beyond their control.
  4. A derived grade is not available for New Zealand Scholarship subjects.
  5. An applicant for a derived grade must complete the relevant sections of the published NZQA application form for a derived grade and submit this to the School by the specified date. In extenuating circumstances, the Candidate may apply directly to NZQA.
  6. The School must submit all applications for a derived grade by the specified date and retain the application form and any supporting information for one year for audit purposes.
  7. Where an event has occurred that is likely to result in applications from a group of Candidates (such as a bereavement of a student from the School), Schools should contact NZQA for advice on managing any necessary derived grade process.
  8. In exceptional circumstances NZQA may accept late applications, but no application for a derived grade can be accepted after results have been released in January 2020.
  9. The grade submitted to NZQA must be from quality assured, pre-existing, valid, authentic, standard-specific evidence and:
    1. from a practice assessment of the standard for which a derived grade is applied; or
    2. from across a range of activities where the Candidate demonstrates achievement of the registered criteria of the standard for which a derived grade is made applied.

    Decision-making process

  10. After considering the application NZQA will:
    1. approve the application and award the better result for the Candidate based on either the submitted grade or the external assessment result as part of the release of external results in January 2020; or
    2. advise the Candidate and the School (through the Principal's Nominee) in writing of the decision to decline the application and the reason the application does not meet the eligibility criteria.

    Appeal of a Declined Derived Grade Decision

  11. A Candidate may appeal against a decision to decline a derived grade application in writing to the Manager of School Quality Assurance and Liaison within 15 business days of the decision.
  12. Reasons for the appeal must be provided along with any additional relevant information.
  13. In the appeal, the Manager will review the process followed and the decision based on the application material and reasoning of the decision, and any further cogent evidence that may be available.
  14. The Candidate and the School (through the Principal's Nominee) will be notified of the Manager's decision in writing within 15 business days of the receipt of the appeal request.

    Review of a Declined Derived Grade Decision

  15. A Candidate whose appeal is declined by the Manager may apply for a review of the appeal decision in writing to the Chief Executive within 15 business days of the decision.
  16. The Chief Executive's decision concludes the NZQA process, and takes effect the day after the day it is made.
 
 
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