Assessment (including Examination) Rules for Schools with Consent to Assess 2016 (EXPIRED)

7.1.5 Derived Grade Process

  1. Candidates who –
    1. through illness or misadventure, bereavement of a family member or close acquaintance, or national representative duties, are prevented from sitting examinations or otherwise presenting materials for external assessment; or
    2. consider that their performance in an external assessment has been seriously impaired because of any of the situations described in subparagraph i. of this paragraph a. or exceptional circumstances beyond their control, -

    may apply to NZQA through their School to be awarded a derived grade based exclusively on pre-existing standard-specific evidence held by the School.

  2. The derived grade process is available only for external assessments.
  3. A derived grade is not available for New Zealand Scholarship subjects.
  4. A Candidate selected as a New Zealand representative, whose representative duties will prevent them from sitting the examinations, must, in advance of the examinations, provide to NZQA through their School documentary evidence from the relevant New Zealand body of their selection to a New Zealand team or representative duties, including the dates for which representation and associated travel time will apply, and also later supply the School with evidence of actual participation.
  5. An applicant for a derived grade must complete the relevant sections of the published NZQA application form for a derived grade and submit this to the School by the closing date. In extenuating circumstances, the Candidate may apply directly to NZQA.
  6. The School must process all applications for a derived grade through the NZQA website by the specified date for processing, and retain any supporting information for one year for audit purposes.
  7. Where an event has occurred that is likely to result in applications from a group of Candidates (such as a bereavement of a student from the School), Schools should contact NZQA for advice on managing any necessary derived grade process.
  8. In exceptional circumstances NZQA may accept late applications, but no application for a derived grade can be accepted after results have been released in January 2017.
  9. For NZQA to approve an application the result submitted by the School in the derived grade application to NZQA must be based on pre-existing, valid, authentic, standard-specific evidence which meets the requirements of the standard, and in particular:
    1. a quality assured result from a practice assessment of the external achievement standard for which a derived grade is applied, or
    2. valid evidence, from across a range of activities, of a Candidate having demonstrated achievement of the registered criteria of the external achievement standard for which an application for a derived grade is made.
  10. Candidates must apply to NZQA through their School if they wish to seek a review of a derived grade decision.
  11. In the case of external standards assessed by submission of one or more portfolios or reports, a derived grade may be applied for by a Candidate who, within a month of the submission date, has suffered a temporary impairment or non-permanent disability, including a physical injury or an emotional trauma, which has impaired the Candidate’s preparation for the submission.
  12. In the case of Visual Arts:
    1. at Level 3, applications for a derived grade must be made earlier than applications for other standards because the portfolios of the Candidates involved need to be identified during the external assessment process:
    2. at Levels 1 and 2, Schools are responsible through their missed and late assessment policies and procedures for managing derived grade applications during the assessment process and prior to verification.
  13. In the case of Education for Sustainability and Technology, including Design and Visual Communication, applications for a derived grade must be made earlier than applications for other standards because the portfolios and reports of the Candidates involved need to be identified during the external assessment process.
  14. In the case of Common Assessment tasks (CATs) Schools are responsible through their missed and late assessment policies and procedures for managing derived grade applications during the assessment process and prior to verification.
  15. NZQA reserves the right to apply an emergency derived grade where a group of Candidates is significantly disadvantaged by extraordinary circumstances beyond their control.
 
 
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