EmaiLink

August 2022
NZQA Hono-ā-īmēra (EmaiLink) mō ngā kura katoa #5 -

Rārangi Take ki tēnei Hono-ā-īmēra (EmaiLink) pānui

Key Dates

PN Checklist - Things To Do

General Administration

  • Candidate NSN Cards
  • Learning Recognition Credits
  • Standards that meet NCEA Literacy and Numeracy Requirements
  • Online Assessor Support
  • Online Marking Assessor Judgements

Internal Assessment Administration

  • Online Assessor Support for Internally Assessed Standards
  • Aromatawai and the Principles of Assessment

External Exams Administration

  • Derived Grades and Derived Grades for an Unexpected Event
  • Couriering Level 3 and NZ Scholarship Visual Arts Portfolios
  • Digital Practice Exams
    • Accessing Digital Practice Exams
    • Preparing Students for Digital Practice Exams
    • Digital Practice Exams - Supporting Documents
  • Special Assessment Conditions
    • 2022 Closing Dates for SAC Applications
    • External Entries for SAC students
    • Attachment of entitlements to external standards
    • SAC candidates in digital exams

External Moderation

  • Physical Moderation Submissions and Addresses

Review of Achievement Standards (RAS)

Information for Staff

  • Contract Vacancies at NZQA

Reminders

  • School contact details

Key Dates

NZQA has now updated key dates, to reflect the changes made to help mitigate the impact of Covid-19.

15 Aug

NZQA platform opened to sit digital practice exams

1 Sept

Data file submission due. Files submitted to NZQA after 1 September might not be included in personalisation of exam papers.

. Final date for withdrawals from externally assessed standards including NZ Scholarship

. Final date to confirm digital exam entries

. Check timetable clashes and confirm with candidates how two-way clashes will be resolved. Three-way clash letters will be sent to PNs by end of Term 3

7 Sept

Visual Arts Levels 1 and 2 - Start entering provisional results

13 Sept

MCAT Level 1, 91027 Assessment Day One. Administrative instructions are available here (PDF, 1.8MB)

15 Sept

MCAT Level 1, 91027 Assessment Day Two. Administrative instructions are available here (PDF, 1.8MB)

19-30 Sept

DCAT - Term 3 Assessment period.

1 Oct

Data file submission due. Include all confirmed entries into internally assessed standards and entries assigned to courses

SPECIAL ASSESSMENT CONDITIONS (SAC) Applications for learning disorders close for 2022

SPECIAL ASSESSMENT CONDITIONS (SAC) First time applications for entitlement open for 2023

Last day to sit digital practice exams on the NZQA platform

TERM 3 ENDS

General Administration & Data

Candidate NSN Cards

These were dispatched to schools on Wednesday 22 June. Please email Lise.Nansen@nzqa.govt.nz if you have not received the cards for your school.

Learning Recognition Credits

New Learning Recognition Credits (LRCs) are available for credits earned in 2022 and supplement any LRCs earned in the past. For example, a student may receive 8 Level 3 LRCs this year in addition to any Level 3 LRCs gained in previous years. LRCs gained in previous years can also be used towards a qualification in 2022, if they meet the qualification requirements.

LRCs cannot be awarded for a standard that a student has completed in a previous year, however. This is applicable to students repeating a standard to improve upon their initial grade. This is true even when the standard has a new version and credit differences.

Any 2022 LRCs earned will not be visible until the release of results in January 2023.

Standards that meet NCEA Literacy and Numeracy Requirements

The list of standards that meet NCEA literacy and numeracy requirements from 1 April 2022 can be found here.

Please note the new literacy rich standards listed below are ONLY available for students enrolled in schools and kura involved in the NCEA pilots in 2021 and 2022.

Religious Studies

Level 1

91916, 91917, 91918, 91919

Science

Level 1

91920, 91921, 91922, 91923

English

Level 1

91924, 91925, 91926, 91927

Te Ao Haka

Level 1

91976, 91978, 91979

Level 2

91980, 91982, 91983

Level 3

91984, 91987

Online Assessor Support

NZQA has now gone live with our refreshed webpages, which provide more information for teacher-assessors.

Pages now include:

1.       A link for teachers to ‘Request clarification of an internally assessed standard’

2.      A link to the full Catalogue of Assessor Support online courses

3.      A link taking teachers directly to our suite of Assessor Support materials

4.      A link to the NZQA YouTube channel.

Links for Online Assessor Support:

·   More information about Online Assessor Support

·   Online Assessor Support catalogue

·   NCEA subject pages

Online Marking Assesor Judgments

Online Marking Assessor Judgement (OMAJ) courses for most NZC subjects are available for enrolment and completion in Term 3 and 4. These self-paced, digital courses provide teacher-assessors with the opportunity to review full samples of student work, award a grade and then compare their judgement with the moderator. Feedback from the sector has been positive, helping teachers to improve assessment practice. The courses can be found at https://www.nzqa.govt.nz/about-us/events/assessor-support/online-assessor-support/

 

>Internal Assessment Administration

Online Assessor Support for Internally Assessed Standards

Online support materials are available through Pūtake, NZQA’s Learning Management System. This is accessed through a teacher’s Education Sector Login (ESL). The school’s ESL Delegated Authoriser needs to assign an NZQA LMS Teacher role to the teacher for them to gain access. For further help, contact the Education Service Desk or use its online support.

Aromotawai and the Principles of Assessment

The New Zealand Qualifications Authority (NZQA) has released Aromatawai and the Principles of Assessment (PDF, 5.3MB). This publication is designed to support schools and tertiary providers in developing quality assessment and aromatawai practices. Information about the publication can be viewed here.

>External Exams Administration

Derived Grades and Derived Grades for an Unexpected Event

Schools are required to submit derived grade results for an unexpected event before the examination period. You need to hold evidence of the assessment tool, schedules and verification/justification process for the quality assurance of Derived Grades. Templates to record the quality assurance process can be found under the School Assessment Resources heading here.

Information about derived grades can be found:

· In the Derived Grade Mythbuster

· Circular A2022/11 – Reaffirming Derived Grade Quality Assurance Process

· In updated web pages on:

o   Derived grades quality assurance processes

o   Derived grades for an unexpected event

Information is available in the Derived Grade area of the school’s Provider Login.

Couriering Level 3 and NZ Scholarship Visual Arts Portfolios

Schools are responsible for couriering Level 3 and NZ Scholarship Visual Arts submissions to NZQA by 10 November. NZQA does not supply bags or courier tickets for Level 3 and NZ Scholarship Visual Arts portfolio submissions.

Schools may not use their Level 1 and 2, red and blue bags for sending in Level 3 and NZ Scholarship submissions.

NZQA will courier Level 3 and NZ Scholarship portfolios to individual candidate home addresses at the end of marking. It is important that candidate home addresses are correct, as the courier return of portfolios is signature not required and they will be left at the address if nobody is home to receive them.

Digital Practice Exams

Accessing Digital Practice Exams

The Assessment Master Link for the Administrator/Supervisors/Markers is https://am.rap.nzqa.sonet.com.au/login. Please note: this is different to the link used for RAS pilot subjects.

Preparing Students for digital practice exams

· Students will use their NZQA student login to access digital practice exams. They must create an account if they do not already have one or check their username and password if they do

· Students can access their exams using the ‘Access your digital practice exam’ tile on the NZQA home page, Login Options page, or the Student Exam Hub page.

· Please note: the student access tile is different from the tile used for the RAS Pilot subjects.

· Let your students know about the digital practice exams checklist (PDF, 207KB) on our website.

· Previous NCEA digital exams can be found here.

Digital Practice Exams - Supporting Documents

Material can be found following the path:
Provider Login/High Security -> School’s Administration -> Documents.

A DPE Starter Pack, guides and job aids for using Assessment Master and subject-specific marking-schedules can also be found following the above path.

Special Assessment Conditions

2022 Closing dates for SAC applications

Applications made under the Learning category close on 1 October 2022. Applications made under the Sensory, Medical or Physical categories can be made until the end of the exam period.

Applications should be submitted as soon as possible to ensure they can be reviewed by NZQA assessors in good time.

External entries for SAC students

Please ensure that as many external entries as possible for SAC students are submitted in the 1 September datafile. This will facilitate the attachment of entitlements and the planning for personalised papers for these candidates.

Guidance on the preparation for exams and CATs can be found here.

Attachment of entitlements to external standards

You will be able to attach entitlements to the 2022 exams until the end of Term 3. Please complete the process as soon as possible. A guide to help you is available here (PDF, 233KB).

If an error has been made, or if a student requests a change, you can edit the attachments while the facility is open in Term 3.

SAC candidates in digital exams

If your school has plans to enter students for digital exams, you should consider the implications for SAC candidates before they are entered. If you have any concerns that these students may be disadvantaged by participating in a digital exam, then they should be offered a paper-based alternative that they are used to completing.

If you have students with the SAC condition of CO (Computer only) and the exam is being offered digitally, confirm with SENCO that a digital exam is not appropriate. Otherwise, consider entering them into digital exams.

Further information can be found here.

>External Moderation

Physical Moderation Submissions and Addresses

To help manage email notifications containing moderator addresses, set up an email rule for messages from do-not-reply@notifications.nzqa.govt.nz. That way they will not end up in junk email boxes and get missed.

Please give moderators five days to send the request notification when you make a physical moderation submission.

>Review Of Achievement Standards (RAS)

Please check student entries in Assessment Master for RAS pilot subjects and Literacy/Numeracy. If students have moved into the subject, or have recently moved to your school, you should update your data file to ensure they are entered in the correct standards. After updating, re-send your data file to NZQA. 

 

>Information For Staff

Contract Vacancies at NZQA

Contract vacancies available with NZQA are advertised on our NZQA website – including markers, verifiers, panel leaders and examiners, and materials developer roles for several NCEA and NZ Scholarship subjects.

 

>Reminders

>PN Checklist

Check accuracy of externally assessed entries in preparation for 1 September data file.

Check Exam Timetable Clashes through the Key Indicators section of your Provider Login and confirm with candidates how to resolve two-way clashes

Submit external entries for SAC students in the September datafile

RAS pilot subjects and Literacy/Numeracy: check student entries in Assessment Master

 
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