EmaiLink

February 2022
NZQA Hono-ā-īmēra (EmaiLink) mō ngā kura katoa #1 -

Ngā mihi nui ki a koutou katoa, mai I te tari o te Wāhanga Tohu Mātauranga NZQA. We look forward to working with you all in 2022. To those returning in the Principal’s Nominee role, nau mai hoki mai. To those new to the role, nau mai haere mai, he tino nui tēnei mahi, we are here to help.

Ngā Tumuaki Whakawhanaungatanga Kura mō te tau 2022

School Relationship Managers 2022

Back L-R: Tim Dagger, Frank Moran, Karen Eder, Wikitoria Osborne, Alice Wards, Andrew Macklin, Daniel Dyer

Front L-R: Tūirirangi Renau, Peter Walton-Jones, Kay Wilson (Manager SQAL), Robyn Thompson, Jane Griffin, Sharron Morgan, Jackie Power

Absent: Gabe Sorensen, Paul Smith, Jude Barnes, Matehaere Clarke

Thank you for your continued support to help maintain the credibility of the qualifications system in what is continuing to be a difficult time for all of us. In particular I extend my thanks to your staff who have adapted and adopted new ways of working, all the while striving to maintain quality assessment processes. Well done.

School Relationship Manager Vacancies

We are currently advertising for additional School Relationship Managers to join our team in 2022. One role will require expertise in te reo and tikanga Māori and to work productively with kura / wharekura communities. If you aren’t yet ready to make the commitment to leave teaching you may be interested in a secondment. Keep an eye out for the vacancies advertised in the Education Gazette and on the Careers Centre of our website.

Rārangi Take ki tēnei Hono-ā-īmēra (EmaiLink) pānui

Please refer to the online version of the Key Dates to ensure you have access to the most up to date information. However, Key Dates 2022 charts will be posted to schools from mid-February

2021 School NCEA Results and Statistics Results file

  • Results reports
  • Reporting 2021 internally assessed results amendments and additions
  • 2021 NCEA statistics
  • Updating contact information and Education Sector Login (ESL)

Return of Material and Ordering Documents

  • Reminder for students - accessing NCEA end of year digital exams
  • Return of non-digital external assessment material
  • Ordering results documents

Reviews and Reconsiderations

  • Cut scores
  • Review and Reconsideration applications for 2021 external exam results
  • Reconsideration applications for Level 3 and New Zealand Schol. Visual Arts

Online Assessor Support

  • What’s on offer and how do kaiako access it?

NCEA Online

  • Digital practice exams

LNA Seminar 2022

Special Assessment Conditions

Information for Staff

  • 2022 Assessment Specifications
  • 2022 Assessment Schedules and Reports
  • Course confirmation
  • Planned review dates of achievement standards
  • External Moderation – Random sample of student work
  • Teacher survey on the 2021 exams
  • Students using NCEA overseas

Reminders

PN Checklist

Appendix

  1. Guidelines to update contact details online (PDF, 369KB)
  2. NZQA school access quick reference guide (PDF, 129KB)
  3. Advice for students considering tertiary study overseas (DOCX, 30KB)
  4. Application for amending a course (DOCX, 98KB)

2021 School NCEA Results and Statistics Results file

You can download your 2021 results into your SMS from the High Security Features/File Downloads link. The file is called results.zip.

Results reports

You can access results reports via the General Security Features/Reports link. Three of the reports contain all results, including those for externally assessed standards:

  • Entries and results by standard report: lists entries and results by standard
  • Qualifications report: lists attainment of qualifications, including University Entrance by student. This report also shows Certificate endorsement details
  • Qualifications report with LRCs: same report as above including Learning Recognition Credits
  • Summary of total grades: lists the number of N, A, M and E grades by standard for each subject.

Both the results file and the results reports are dynamic, so they are built at the time of the requested download. This means results entered through the Add Results link will appear in this file as they are reported. However, as qualification checks occur overnight, these award updates cannot be viewed until the next day.

If a currently unassigned or incorrectly assigned standard needs to be correctly assigned to a course to ensure a course endorsement for the student, please contact your School Relationship Manager (SRM) to request the change.

Reporting 2021 internally assessed results amendments and additions

You can amend or add 2021 internally assessed results through the High Security Features/Add Results link, this includes any Late Covid Inclusion applications you have. This facility closes at 11.59 pm on 28 February 2022.

The Key Indicators list should be checked to ensure that there are no results reported for which the school, or assessing provider, does not have consent to assess. Check that you have used the correct external provider code or site code.

If you need to add a result in a standard for which you do not already have entries, please contact your NZQA Data Liaison Officer or your SRM. Once your file has one entry for a standard, you will be able to report further results.

2021 NCEA statistics

The Principal’s Report is available through the High Security Features/Principal’s Report link.

Statistical data is available via the Statistics link. Data is not dynamic and will be refreshed another three times in February, March and April.

Updating contact information and Education Sector Login (ESL)

Please ensure that you update your school’s contact information through your Provider Login page. This is the information we use to communicate with you. We will only know about changes of staffing if you tell us.

Guidelines to explain how to do this are included in Appendix 1. (PDF, 369KB)

Education Sector Login (ESL) access should be updated to ensure staff have the necessary access to your Provider Login and the External Moderation application. A Quick Reference Guide is attached as Appendix 2 (PDF, 129KB).

Return of Material and Ordering Documents

Reminder for students - accessing NCEA end of year digital exams

Students who sat an NCEA exam are able to view their marked exam scripts online from 31 January until 30 June 2022. Further details are available here.

Return of non-digital external assessment material

All NCEA material, including DVC portfolios and Technology reports, should have been returned to students or schools by mid-February. Please contact your School Relationship Manager as soon as possible if material is missing, so that we can locate this where possible. Marked NCEA exam scripts will not be returned by post this year but are available online as above.

Scholarship booklets will be returned once results have been released.

Further details are available here.

Ordering results documents

Students can order a copy of any documents for which they are eligible through their Learner Login. One free copy of each certificate is available.

Students should wait for the results of a Review or Reconsideration before ordering a certificate.

Reviews and Reconsiderations

Cut scores

Cut scores have been released and may be found at the relevant subject link here. These scores may help students in their decision about whether to request a Review or Reconsideration.

Review and Reconsideration applications for 2021 external exam results

Details for the Review or Reconsideration of NCEA exam results are found here.

Details for the Review or Reconsideration of Scholarship exam results are found here.

It is advisable for students to talk to their teachers prior to applying for a Review or Reconsideration. All papers will be available within the student logon area as scanned copies.

Reconsideration applications for Level 3 and New Zealand Scholarship Visual Arts

These can also be completed from the Learner Login.

High-quality A4 coloured photographs and an authenticity declaration must be posted to NZQA. Scholarship applications must include both photographs and workbook. No portfolios are to be sent to NZQA.

Check details for a Reconsideration of Level 3 and NZ Scholarship Visual Arts results here.

The closing date for NCEA external exam Review and Reconsideration applications is Friday 25 February.

The closing date for Scholarship Review and Reconsideration applications is Friday 4 March.

Online Assessor Support

NZQA is providing free online support for teachers/kaiako who assess NCEA subjects. A range of resources and workshops are now accessible on Pūtake (NZQA’s Learning Management System). Teachers/kaiako can self-enrol, choose which resources or activities are of most relevance, and then work at their own pace.

What’s on offer and how do you access it?

Teachers/kaiako will need to use their Education Sector Logon (ESL) to access Pūtake. If they don’t have an ESL, they can talk to their school’s Delegated Authoriser. This person will also need to assign a NZQA LMS Teacher role for them to be able to access Pūtake.

There is a two-part video series – the first showing the types of e-learning modules available, and the second, how to access the free online Assessor Support content using the Education Sector Logon.

More details on the types of workshops can be found here.

For more information please contact us by e-mail: workshops@nzqa.govt.nz.

NCEA Online

Digital practice exams

Digital practice exams using NZQA’s online platform will be offered to schools from 15 August to 30 September. Kaiako/teachers will have access to the platform from 1 August until 15 October, allowing time for preparation and marking. This extended window will allow schools to pick a time that best suits them. More information about what you need to know and do will be provided in coming months.

Leading National Assessment seminar (LNA Seminar) 2022

We are taking a different approach to the LNA seminars this year. In Term 1 we will be offering a series of huitopa online for you to sign up to, depending on your needs. Watch out for emails detailing what’s on offer.

In Term 2 we will host kanohi ki te kanohi regional hui, including seminars specifically for wharekura, and will send out information soon regarding dates.

Special Assessment Conditions (SAC)

2022 Applications

New applications can be submitted for 2022. The first deadline for applications is the end of Term 1, 14 April. Any changes to SACs requested can be made during the rollover process if needed, even if these had previously been declined. The link to process rollovers of 2021 applications is available from 1 February.

Notification of Computer Use

The notification process for students who only want to use a computer for external exams can be accessed through the SAC online tool.

Update contact information

Please ensure that your SENCO details are updated in your school’s Contact information found on your Provider Login. This information is used to email updates to SENCOs.

Information for Staff

2022 Assessment Specifications

Assessment Specifications for 2022 NCEA and New Zealand Scholarship external assessment have been published. Details appear on the relevant subject pages.

Please remind teachers to check the Assessment Specifications for the external assessments that they will be offering this year. This will help to ensure that any changes are included in their planning and teaching.

Further information is available in this circular.

2022 Assessment Reports and Schedules

We are aiming to have the NCEA Assessment schedules uploaded by the end of this week and the NCEA Assessment reports should be available by the end of next week.

Course confirmation

Remind teachers confirming courses for students they need to check:

Planned review dates of achievement standards

All standards listed on the Directory of Assessment Standards must have a planned review date. Some standards may have a review date of 31 December 2020.

The Review of Achievement Standards (RAS), currently underway by the Ministry of Education, serves as the review of these achievement standards. Assessments completed against the current standards are valid until the standards have been replaced or have expired.

External Moderation – Random sample of student work

Student work should no longer be a random sample, and we only require six pieces of student work for standards where there is more than one passing grade (Achievement standards and some Unit Standards). Selection should be:

  • Four samples of student work for standards where the only passing grade is Achieved (most Unit Standards).
  • Six samples of student work for standards where more than one passing grade is available, e.g. Achieved, Merit or Excellence (Achievement Standards and some Unit Standards). The six samples should include one sample each at N, A, M, E and two more selected from A, M, E. If you do not have a sample at a grade, replace with one at the nearest grade available, but only send a maximum of two samples at N.Where you only have access to a previously stored random sample then select pieces that best meet these criteria. Do not continue to store new random samples. Follow the new selection procedure from now on.

Where there are insufficient samples of learner evidence available all student work must be submitted, but only a maximum of two samples at N.

Teacher survey on the 2021 exams

We are seeking feedback on the 2021 exams through our annual teacher survey. Please share these links with your teaching staff.

Click here for the NCEA survey and here for the Scholarship Award survey.

The survey closes on 21 February.

Teachers are encouraged to respond to these surveys, either as an individual or as a group. NZQA highly values feedback from these teacher surveys.

Students using NCEA overseas

You can find information about specific country requirements for the recognition of NCEA on the NZQA website.This includes information on requirements for United States National Collegiate Athletic Association (NCAA) Scholarships.

Further advice for students is attached as Appendix 3 (DOCX, 30KB).

International fee-paying students can download an Overseas Results Notice from the “order documents” section of the Learner Login. Visit NZQA’s Ordering results documents for more results information for overseas study.

If you or your students have any questions, please contact NZQA on internationalunit@nzqa.govt.nz.

PN Checklist

Ensure that teachers check the 2022 Assessment Specifications for their subject areas

Ensure teachers check the 2022 exam calendar and assist students with any two- or three-way clashes

Update your school’s contact information in your Provider Login

Ensure any amendments or additions to 2021 internal results are made online by 28 February

Update your SMS with the latest Results, Consents and Standards files

Review and update the ESL access for teachers

Notify students and teachers of the NCEA and Scholarship Review and Reconsideration closing dates

Check that your SENCO has completed their annual needs analysis before rolling over or amending existing SAC entitlements online

Discuss entering this year’s digital practice exams with teachers

 
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