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Late Entries Process for 2022
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For all external data files received and processed by NZQA before midday 6 September, candidates will be provided with:

  • personalised exam booklets and/or
  • an entry for digital exams (where applicable)
  • admission slip.

The late entry process must be followed for any data files submitted after midday 6 September.

If you have any questions about late entries, please email logistics@nzqa.govt.nz

Submit your data file containing late entries, or changes to flags from and to digital, as soon as possible.

Once your data file has been processed:

  • update any SAC provisioning
  • check for new clashes or changes of exam centre
  • advise your ECM of any changes to digital or SAC information for candidates
  • liaise with your ECM to ensure appropriate resources (rooms, technicians, exam booklets) are available for new digital entries
  • generate the Late Attendance Roll(s)* to ensure late entries have been processed.

If you are making digital entries for the first time (i.e. you have no other digital sessions in your files before 6 September) email ncea.online@nzqa.govt.nz with session and standard details so that we can set up a login for your ECM to access the digital platform. The email subject should read “ECM login for digital exams required”.

Re-print Admission Slips for all students with late entries and distribute to students.

For late digital candidates, use the Candidates’ Last Login Report via Reports on NZQA’s Schools’ Provider Login to check that students have created an account with NZQA and have logged in to test it.

For late entries submitted by 5:00pm Wednesday 5 October, NZQA will send non-personalised booklets (buffer papers) directly to your ECM. In your data file submission please specify late external entries are included so that we can prioritise processing the file.

*Late Attendance Rolls

The Late Attendance Roll report is available via Reports on the NZQA Schools’ Provider Login.

This report generates Late Attendance Rolls by exam session (with late entry data auto-filled), and its also provides a means to monitor and check your late entries have been processed by NZQA.

Your ECM now has access to this report. Liaise with your ECM and agree who will run the final report and agree the timing. We would recommend the day before the exam to ensure the most up to date data is available. If your ECM runs the reports, ensure they have access to a printer.

Provide your ECM any additional SAC information for late entry candidates if applicable.

For entries submitted after 5.00pm Wednesday 5 October in addition to the steps on the page before:

Check with your ECM whether they have enough non-personalised booklets (buffer papers) for the late entered students, including late digital entries.

Access the exam PDF on the day of the exam if your ECM does not have enough buffer papers. For information on the PDF download process and printing recommendations please read the 2002 Access to Exam Paper PDFs for Principal’s Nominees document.

Additional Information for all late entries

If your school is not an exam centre, liaise with the PN at your host exam centre urgently. You will need to submit the data file. The host exam centre will help manage the late entry process and will generate the Late Entry Attendance Roll once entries have been processed.

If you have a request for a student to sit at another exam centre, follow the process detailed here. Enhancements to this process should be available by the end of the month. You can still use the current form in the meantime.

Under no circumstances can exam booklets be moved between exam centres.

The process for managing clashes can be found here. The due date to resolve exam clashes by is Monday 1 November. Details of 2-way and 3-way clashes can be found in the Key Indicators link through your Provider login at General Security Features/Key Indicators.

Late entry process for submitted subjects and RAS standards

Detailed information on the late entry processes for submitted subjects can be found via the following links:

Subject

Submission instructions page reference

Dance – NZ Scholarship

Page 5 (PDF, 436KB)

Design and Visual Communication

Page 6 (PDF, 601KB)

Drama – NZ Scholarship

Page 6 (PDF, 204KB)

Education for Sustainability – Level 3

Page 6 (PDF, 426KB)

Health and Physical Education – NZ Scholarship

Page 5 (PDF, 433KB)

Scholarship Music

Page 5 (PDF, 394KB)

Technology

Page 6 (PDF, 426KB)

Visual Arts

Details are under Section One: 8 Materials for late entries in the External Assessment Submission Instructions for NCEA Level 3 and New Zealand Scholarship Visual Arts 2022 (PDF, 540KB).

For RAS standards please refer to the subject guides on Te Aka for information on entries and assessment processes.

 
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