March 2021
- 10 Mar 2021

Pastoral care of students

Self-review and attestation

Thank you to those who have recently completed the self-review and attestation process for the international Code and/or the interim domestic Code.

NZQA will follow up with those providers who have not attested. Please see Self-review and attestation interim domestic Code on the NZQA website for more information on self-review and attestation.

Ensure students know the interim domestic Code

We have developed a flyer for domestic tertiary students to promote awareness of the interim domestic Code. We encourage you to share this with students via social media and online platforms. Download the flyer here.

Code workshops

We will email details of our 2021 Code-related workshops once dates are confirmed. These will be online, free of charge and will cover the self-review process and both the international and interim domestic Codes.

In the meantime, you can watch a recording of our self-review workshop here.


Thank you for contributing to the recent pastoral care survey. Our next step is to get in touch with student accommodation providers to understand more about current student accommodation provisions. These insights will support the Ministry of Education’s development of the future Codes.

Have your say on the future Codes

In the coming months, the Government will consult on the development of the international and the interim domestic Codes of Pastoral Care, which will take effect from 2022. The consultation process will include tertiary education sector and students and will apply learning from the workings of the current two Codes. The Ministry of Education’s webpage will have details of the consultation process once it opens. We encourage you to have your say.

Any questions?

Feel free to email us at Code.Enquiries@nzqa.govt.nz for any questions related to pastoral care.

QAD on the web

Changes to guidelines for programme approval

We have improved the guidelines for programme approval to provide more information on making changes to programmes (both Type 1 and Type 2).

See Making changes to programmes: Guidelines for applying for approval of programmes leading to New Zealand qualifications at Levels 1-6 on the NZQF and the accreditation of organisations to provide approved programmes.


Assuring Consistency workshops

If you want to know more about evidence requirements for Assuring Consistency reviews, check out our workshops. These are free and delivered online.

To register, go to 2021 Assuring Consistency workshops.

Keep up to date on COVID-19 information

The NZQA website provides updates on the response to COVID-19 as it affects the education community. These include relief measures to support providers impacted by COVID-19.

See Information regarding COVID-19.

For further, ongoing information, see the COVID-19 pages on the websites of the Ministry of Education and Ministry of Health.

Ensure student fee protection is aligned with your delivery

We advise PTEs to check that the amount protected in their student fee protection trust matches the remaining course duration for each student. COVID-19 may have affected delivery and therefore trust arrangements.

For more information see Private training establishments and student fees.

NZQA processes

Permanent delivery sites – what to apply for

If you are a Category 1 or 2 TEO intending to deliver a programme at levels 1-6 or a Level 7 Diploma, please complete the Permanent Delivery Site Approval Form.

If you are a Category 1 or 2 TEO intending to deliver a degree (levels 7-10) at a new delivery site, please submit a Type 2 change application to NZQA for that degree programme.

The NZQA website has information about approving delivery sites: see Approval of delivery sites.

If you have any questions about programme applications, please email approval_accreditation@nzqa.govt.nz.

Keeping your registration status current

PTEs must deliver at least one approved programme or training scheme within a 12-month period to avoid their registration lapsing.

If you anticipate not providing a programme or training scheme for 12 months or more, you can apply for an extension of time to stop your registration lapsing.

Apply for this extension before the 12 months of non-usage ends by emailing qaadmin@nzqa.govt.nz.

For more information about PTE registration see:

Coming up this quarter

Send NZQA your…


By when?

Annual statutory declaration

Different forms for PTEs and TEIs

TEOs with a financial year-end of 31 December 2020

31 May 2021

Independent Assurance Practitioner's Review Report or
Auditor's Report

PTEs with a financial year-end of 31 December 2020

31 May 2021

Audit of Student Fee Protection arrangements

PTEs with a financial year-end of 31 December 2020
TEOs not exempt

31 May 2021

Quarterly student fee protection attestation

Quarter ending 31 May 2021

TEOs not exempt:
- static trusts
- bank bond trusts
Not required for standard trusts

To trustee by 7 June 2021
To NZQA by 14 June 2021

Fit and Proper Person and Conflict of Interest declarations

Submit a new or amended declaration:
- before any new governing member starts
- if an existing governing member has a new or changed conflict of interest
- if an existing governing member has a change in their fit and proper person status

See Section 10 of the Education and Training Act 2020 for the definition of governing member

PTEs only:
- applying for registration
- registered PTEs

As needed

Forwarding information and queries

Forward the above documents and any queries to: qaadmin@nzqa.govt.nz.

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