Pastoral care of students
Self-review and attestation
Thank you to those who have recently completed the self-review and attestation process for the international Code and/or the interim domestic Code.
NZQA will follow up with those providers who have not attested. Please see the NZQA website for more information on self-review and attestation.
Code workshops
We will email details of our 2021 Code-related workshops once dates are confirmed. These will be online, free of charge and will cover the self-review process and both the international and interim domestic Codes.
Watch a recording of our self-review workshop (external link)
Survey
Thank you for contributing to the recent pastoral care survey. Our next step is to get in touch with student accommodation providers to understand more about current student accommodation provisions. These insights will support the Ministry of Education’s development of the future Codes.
Have your say on the future Codes
In the coming months, the Government will consult on the development of the international and the interim domestic Codes of Pastoral Care, which will take effect from 2022.
The consultation process will include tertiary education sector and students and will apply learning from the workings of the current two Codes. The Ministry of Education will have details of the consultation process once it opens. We encourage you to have your say.
Any questions?
Feel free to email us for any questions related to pastoral care:
On this page
QAD on the web
Changes to guidelines for programme approval
We have improved the guidelines for programme approval to provide more information on making changes to programmes (both Type 1 and Type 2).
Reminders
Assuring Consistency workshops
If you want to know more about evidence requirements for Assuring Consistency reviews, check out our workshops. These are free and delivered online.
Register for 2021 Assuring Consistency workshops (external link)
Keep up to date on COVID-19 information
The NZQA website provides updates on the response to COVID-19 as it affects the education community. These include relief measures to support providers impacted by COVID-19.
Information regarding COVID-19 (external link)
For further, ongoing information, see the COVID-19 pages on ministry websites:
Ministry of Education (external link)
Ministry of Health (external link)
Ensure student fee protection is aligned with your delivery
We advise PTEs to check that the amount protected in their student fee protection trust matches the remaining course duration for each student. COVID-19 may have affected delivery and therefore trust arrangements.
Private training establishments and student fees (external link)
NZQA processes
Permanent delivery sites – what to apply for
If you are a Category 1 or 2 TEO intending to deliver a programme at levels 1-6 or a Level 7 Diploma, please complete the site approval form:
Permanent Delivery Site Approval Form (external link)
If you are a Category 1 or 2 TEO intending to deliver a degree (levels 7-10) at a new delivery site, please submit a Type 2 change application to NZQA for that degree programme.
The NZQA website has information about approving delivery sites:
Approval of delivery sites (external link)
If you have any questions about programme applications, please email us:
approval_accreditation@nzqa.govt.nz.
Keeping your registration status current
PTEs must deliver at least one approved programme or training scheme within a 12-month period to avoid their registration lapsing.
If you anticipate not providing a programme or training scheme for 12 months or more, you can apply for an extension of time to stop your registration lapsing.
Apply for this extension before the 12 months of non-usage ends by emailing:
For more information about PTE registration see:
Guidelines for applying for registration as a private training establishment (external link)
Guidelines for maintaining registration as a private training establishment (external link)
Coming up this quarter
| Send NZQA your | Who? | By when? |
|---|---|---|
| Annual statutory declaration (external link) Different forms for PTEs and TEIs |
TEOs with a financial year-end of 31 December 2020 | 31 May 2021 |
|
Annual financial return (external link) Independent Assurance Practitioner's Review Report or Auditor's Report |
PTEs with a financial year-end of 31 December 2020 | 31 May 2021 |
| Audit of Student Fee Protection arrangements (external link) | PTEs with a financial year-end of 31 December 2020 TEOs not exempt (external link) |
31 May 2021 |
| Quarterly student fee protection attestation (external link) Quarter ending 31 May 2021 |
TEOs not exempt (external link): - static trusts - bank bond trusts Not required for standard trusts |
To trustee by 7 June 2021 To NZQA by 14 June 2021 |
| Fit and Proper Person and Conflict of Interest declarations (external link)
Submit a new or amended declaration: See Section 10 of the Education and Training Act 2020 (external link) for the definition of governing member |
PTEs only: - applying for registration - registered PTEs |
As needed |
Forwarding information and queries
Forward the above documents and any queries to: