November 2015
- 26 Nov 2015

Forms and attestations

Annual Return Statutory Declaration and Student Fee Protection audit opinions due 30 November 2015

Private training establishments (PTEs) with a financial year-end of 30 June 2015 need to have submitted the following documents to NZQA by 30 November 2015:

These PTEs have received an automatic extension to 31 January 2016 for submission of the Chartered Accountant Professional Attestation (see the article Financial Reporting Requirements below for the background).


  1. There is a new version of the Annual Return Statutory Declaration form (SD01). The form is to be signed by the chief executive or chair of the governing body.

Student Fee Protection attestation form due 14 December 2015

The quarterly attestation form for Student Fee Protection for the quarter ending 30 November 2015 is due to your trustee by 7 December 2015. The trustee attestation needs to be lodged with NZQA by 14 December 2015.

Download the form at: Quarterly student fee protection attestation.

Forwarding information and queries

Forward the above documents to: qaadmin@nzqa.govt.nz. For any queries about these requirements, contact Yvonne Collins, 04 463 3256, email: qaadmin@nzqa.govt.nz, or your sector relationship manager.

Maintaining programme accreditation, training scheme approval and registration as a private training establishment

A PTE’s registration automatically lapses if it does not deliver either a programme or training scheme which it has accreditation to provide or approval to deliver within a 12-month period (see section 234 of the Education Act 1989).

Likewise, a PTE will lose its accreditation to deliver a programme or its training scheme approval if the programme or training scheme which it has accreditation to provide or approval to deliver is not delivered in a 12-month period from the last time that the programme or training scheme was delivered (see sections 250B and 251C of the Education Act 1989).

To avoid this PTEs can:

  • Advise NZQA if they will not be delivering a programme which it has accreditation to provide or a training scheme which it has approval to deliver for a period  of 12 months or more; and
  • Apply to NZQA for an extension.

Advising NZQA and applying for an extension

Notification to NZQA can be either on the Annual Return Statutory Declaration form or by emailing qaadmin@nzqa.govt.nz.

NZQA can extend the time for provision of the programme or training scheme if the PTE requests an extension within the relevant 12-month period.

Send applications for an extension to approvals_accreditation@nzqa.govt.nz. Please include the rationale for extending the programme accreditation or the training scheme approval and the planned future delivery dates of the same.

Where an extension has been granted, the PTE’s registration will not lapse and its programme accreditation or training scheme approval will not lapse unless the PTE does not provide the relevant programme or training scheme within the extended time.

Further information

If you have any queries, please email Approvals and Accreditation at approvals_accreditation@nzqa.govt.nz.

Financial reporting requirements

On 4 November 2015, NZQA provided an update regarding PTE financial reporting requirements.

As advised, the annual requirement for PTEs to have their financial statements reviewed by an independent chartered accountant under the new standard, ISRE (NZ) 2400, will continue. The only change to the status quo is that use of NZQA’s customised Charted Accountant Professional Attestation (CAPA) form will be discontinued.

Instead, the independent chartered accountant will prepare their review report (Independent Assurance Practitioner’s Report) in accordance with review engagement standard, ISRE (NZ) 2400. This change is effective immediately.

PTEs that were due to submit their CAPA to NZQA by the end of November 2015 were previously granted an extension until 31 December 2015. A further extension to 31 January 2016 has been granted to these PTEs to submit to NZQA an Independent Assurance Practitioner’s Review Report by that date.

PTEs with a financial year-end of 31 August 2015 or later are expected to submit their Independent Assurance Practitioner’s Review Report within the usual timeframe (i.e. within five months of their financial year-end).

For more information, see the news item on NZQA’s website: New review engagement standard: update.

Financial reporting requirements submission dates:

Financial year-end

Independent Assurance Practitioner’s Report  or Auditor’s Report to be submitted by

31 March 2015-31 August 2015

31 January 2016

30 Sept 2015 onwards

Five months after financial year-end

Temporary exemption from rule change for English language providers

The Ministry of Education, Education New Zealand and NZQA have been working on a project to gather better information from unfunded international education providers (UIPs) using an automated data collection system. The project’s desired outcomes are better risk management and better market analysis in the international education sector.

The recent change to Rule 5.1.3 of the Private Training Establishment Registration Rules 2013 made the requirement to submit specific information to the Ministry of Education as a condition of PTE registration.

English language providers have raised concerns about how the new collection will work for them. Most of these businesses provide ‘casual’ English language training to short-term visitors rather than offering formal qualifications. NZQA has been listening to these concerns.

UIPs that only provide English language training have a temporary exemption from having to submit the data listed in the rule change

The data collection is still on track for implementation at the end of March 2016, but there will be a temporary exemption from the new requirements for providers that offer only English language training.

During the temporary exemption, the Ministry of Education, Education New Zealand and NZQA will be working with English language providers to work out an appropriate data collection approach that balances information needs with the realities of the English language sector. Those talks are starting now. The parties may take until mid-2016 to work out the best solution.

In the meantime, those UIPs that provide English language training only need to continue to use the current aggregated Export Education Levy (EEL) collection during the exemption period.

Note: any UIP that provides English language training only may still use the UIP data collection system to return data if they wish to do so.

Any UIPs that provide other training will still have to submit the data listed in the rule change

All UIPs that have ‘mixed’ provision, (i.e. English language provision and other non-English language provision), as well as UIPs with no English language provision, will not be exempt and they must supply data using the new UIP system for all of their courses, including English language courses.

During the exemption period, if a provider that offers only English language programmes begins to provide non-English language programmes, the exemption no longer applies for that provider. The provider must then supply data via the UIP system for all of their courses from that date, including English language courses.

Find more information about the data and how to submit it

The UIP Data Collection – SMS Specification document (available on the STEO website) explains which providers are required to submit data and how the data must be submitted.

More information about the data collection project is available on the Services for Tertiary Organisations (STEO) website.

If you have any questions, or need clarification on whom the exemption applies to, please email UIP.Datacollection@education.govt.nz.

Mātauranga Māori certificates and diplomas

Fourteen new mātauranga Māori qualifications have been listed on the New Zealand Qualifications Framework in the following areas.

  • Environment Māori (Levels 4 and 6)
  • Manaaki Marae (Levels 2-5)
  • Māori Governance (Levels 4 and 6)
  • Māori Business and Management (Level 5)
  • Te Whakamahi Whenua (Level 3)
  • Tourism Māori (Levels 3-5)
  • Wāhi Tapu (Level 4)

For more information about these qualifications, including graduate profile outcomes, possible career pathways, and unit standards that can be used to assess against the qualification outcomes (where available), see Mātauranga Māori Qualifications and Assessment Standards to download a copy of the information brochures (scroll half way down the page).

Copies of the qualifications can also be viewed or downloaded through the search function: http://www.nzqa.govt.nz/nzqf/search/results.do.

For more information on how these qualifications could meet the needs of your ākonga, please contact Māori Qualifications Services at mqs@nzqa.govt.nz.

Summer safety for international students

NZQA encourages your organisation to use the upcoming festive holidays as an opportunity to discuss driving and road safety with international students prior to break time to ensure they are aware of the road risks and how to best keep themselves safe.

Organisations that are signatories to the Code of Practice for the Pastoral Care of International Students (the Code) are reminded of their obligations relating to driving laws and traffic safety.

Under section 13.3.2 of the Code, signatories must provide support services to international students (if applicable) relating to ‘information and advice on driving laws, driver licensing requirements, and road traffic safety, including pedestrian and cycling safety, in New Zealand’.

You and your organisation will have determined how this requirement is best met, but examples could include: information in the student handbook, material on notice boards, emails to students, and website links to additional information. Videos of road safety can also be shown.

Useful information links could include: What’s different about driving in New Zealand? and New Zealand Road Code Online.

Also, while this is not compulsory, NZQA highly recommends that students are encouraged to have at least third-party vehicle insurance if they drive a vehicle.

Find information on assessment and moderation

NZQA provides newsletters, clarifications, and annotated exemplars for several subjects/systems, including Literacy, Numeracy, English Language, English for Academic Purposes, and field Māori (e.g. Māori Performing Arts, Whakairo, Manaaki Marae).

The purpose of these is to support assessors and provide updates regarding assessment and moderation.

Newsletters – these provide an update on assessment and moderation issues for each system as they arise.

Clarifications – these are created as issues arise through moderation. They aim to support assessors by providing an understanding of the standards.

Annotated exemplars – the exemplars are examples of learner evidence that illustrate different grade boundaries. These aim to assist assessors to understand the requirements of the standards and the level and complexity of learner work required.

NZQA also provides Best Practice Workshops. The workshops are aimed at increasing assessor confidence when making assessment judgements.

Further information can be found at NCEA Subject Resources and Assessment Support Material and Resources pages. A link to the Best Practice Workshops can be found at the bottom of each of the NCEA Subject pages.

Tertiary Assessment and Moderation Workshops for 2016

Tertiary Assessment and Moderation will be offering a series of workshops in April, May and June 2016 that will focus on quality assessment and moderation practice.

The workshops are for individuals directly involved with the assessment of learners for NZQA-managed standards in the following subject areas:

  • Adult Education
  • Adult Literacy and Numeracy Education
  • Business and Management
  • Communication Skills (Levels 4-6)
  • Computing (Levels 5-7)
  • Core Skills
  • Early Childhood Education and Care
  • Mathematics in the Workplace

There is a registration fee of $120 (GST inclusive) per person per workshop. NZQA will publish venue and registration information early in the New Year.

QAD on the web

Request for feedback on guidelines

NZQA is seeking feedback on two sets of guidelines:

Closing date for comments is 1 December 2015.

Subscribe to eQuate 

You can subscribe to eQuate through the ‘sign up’ link on the eQuate section of the website.

Actions/information summary for TEOs November 2015-January 2016



Action by


SFP audit

To NZQA within five months of PTE’s financial year-end

For PTEs with a financial year-end of 30 June 2015, due 30 November 2015

Annual Return – Statutory Declaration

To NZQA within five months of PTE’s financial year-end

For PTEs with a financial year-end of 30 June 2015, due 30 November 2015

Annual Return – chartered accountant's attestation –  new standard applies

To NZQA within five months of PTE’s financial year-end

For PTEs with a financial year-end 31 March 2015-31 August 2015, now due 31 January 2016

SFP quarterly attestation Quarter ending 31 August 2015

14 December 2015 to NZQA

No longer required for standard trusts – only for static trusts or bank bond trusts

Compliance declaration

Submission of self-assessment material

Not an annual requirement; only required before the TEO’s external evaluation and review

Fit and Proper Person and Conflict of Interest declarations

With new applications for registration; also, for proposed new governing members* of registered PTEs


*See Section 232 of the Education Act 1989 for the definition of governing member

Must be completed by all new governing members before commencing in the role, and at any time when an existing governing member has a new conflict of interest or change in fit and proper status.

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