September 2016
- 14 Sep 2016

Forms and attestations due

Annual Return and Student Fee Protection audit opinions (due 30 November 2016)

Private training establishments (PTEs) with a financial year-end of 31 June 2016 need to submit the following documents to NZQA by 30 November 2016:


  1. Annual Return Statutory Declaration – There is a new version of this form (SD01). The form needs to be signed by the chief executive or chair of the governing body.
  2. Independent Assurance Practitioner’s Review Report or Auditor’s Report – NZQA’s customised Chartered Accountant Professional Attestation (CAPA) form was discontinued last year. A news release in November 2015 announced this change. If you receive Tertiary Education Commission (TEC) funding, you do not need to submit an Independent Assurance Practitioner’s Review Report or Auditor’s Report to NZQA.

For further information on the requirements, see: Independent Assurance Practitioner's Review Report or Auditor's Report.

Quarterly student fee protection attestation (due 14 September 2016)

The quarterly attestation form for Student Fee Protection for the quarter ending 31 August 2016 was due to your trustee by 7 September 2016. The trustee attestation needed to be lodged with NZQA by 14 September 2016.

Download the form at: Quarterly student fee protection attestation.

Forwarding information and queries

Forward the above documents to: qaadmin@nzqa.govt.nz. For any queries about these requirements, contact Yvonne Collins, 04 463 3256, email: qaadmin@nzqa.govt.nz.

Accreditation required for an approved programme before advertising provision of National certificates and diplomas

NZQA has become aware that a number of tertiary education organisations are advertising provision of National certificates and National diplomas while not having programme approval or accreditation to deliver a programme that leads to these qualifications. Any promotion of these programmes must clearly state that they are not yet approved and/or accredited by NZQA.

If your organisation has consent to assess for unit standards you may assess against those standards and report credits. You may not, however, advertise that you have approval or accreditation for a programme leading to a National qualification unless you have applied and received formal approval for that programme delivery.

Reporting results to NZQA within three months of assessment

NZQA would like to remind education organisations that any organisations with consent to assess against standards must report the results of assessments within three months of the assessment happening.

This includes both Not Achieved (for secondary students) and Achieved results, as well as Merit and Excellence results for any standards. This is a requirement under part 2, clause 10, of the Consent to Assess against standards on the Directory of Assessment Standards Rules 2011.

There is also a fee for each credit reported (currently $1.58 per credit for tertiary education organisations). This fee goes towards funding the assessment and moderation services NZQA provides.

NZQA asks that all organisations with consent to assess check that they are meeting these requirements. If your organisation is not sure or has questions about the requirements, contact Tertiary Records at NZQA for more information.

If you have questions about how to report results, see Submitting results and awarding qualifications.

Offshore programme delivery

NZQA is seeking feedback on the settings of the current Offshore Rules, for example, language of instruction. As a result of this survey and the feedback from the sector, NZQA will be updating the current Offshore Programme Delivery Guidelines 2012.

On 2 September 2016, the feedback document was emailed to providers that are eligible to deliver offshore (Category 1 and 2). The survey will be available until 14 October 2016.

NZQA’s objective is to enable providers to deliver offshore, while preserving the high-quality reputation of New Zealand’s qualifications.

Please email any queries to qadstrategy@nzqa.govt.nz.

Digital moderation update

NZQA is on target to have the new national external moderation tool in place for the 2017 moderation round of NZQA-managed standards.

The first change you will notice is a new look and feel to the 2017 assessment plan, which you will need to submit later this year.

The system for submitting materials online in 2017 includes several enhancements. For more details, see the first of a series of fact sheets published on the NZQA website: Digital Moderation: changes to National External Moderation – Factsheet.

For the 2016 moderation round, please submit materials online by logging into your moderation plan and providing a link to the assessment materials and learner work. Instructions are available at: Submission of materials for moderation online.

If you would like further assistance with online submissions, contact your assessment and moderation facilitator.

Supporting the transition to New Zealand qualifications

NZQA’s Māori Qualifications Services (MQS) and National Qualifications Services (NQS) teams are developing a range of materials to support education organisations as they transition to New Zealand qualifications.

Information and resources for suites of New Zealand qualifications where MQS and NQS are the qualification developer or have been involved in the development are available at Qualifications on the NZQA website.

For organisations wishing to include unit standards as assessment tools in their programmes, MQS and NQS are aligning the unit standards they have standard-setting responsibility for, to the graduate profile of New Zealand qualifications.

Information on each these reviews can be accessed at: Unit standard reviews and developments.

Online trial and pilot of literacy and numeracy unit standards

NZQA has contracted the New Zealand Council for Educational Research to support the trial and pilot of an online assessment for two unit standards:

  • Reading – Level 1 US26624: Read texts with understanding
  • Numeracy – Level 1 US26623: Use number to solve problems.

The trial will run from 10-24 October 2016, and the pilot will take place from 23 March to 13 April 2017.

NZQA has contacted education organisations currently assessing these unit standards to invite them to participate.

If your organisation is interested in participating, please contact NZQA by Friday 23 September 2016. Any queries should be emailed to future.state@nzqa.govt.nz.

Registrations of interest and more information on the trial and pilot are available at: Literacy and Numeracy unit standards – online assessment.

The Ringa Toi Student Exhibition – Celebrating Student Success                                     

NZQA invites you to register your interest in submitting student work to be exhibited at the Ringa Toi Student Exhibition, Wednesday 2 November (launch) to Sunday 6 November, Te Wānanga o Aotearoa Porirua Campus, Porirua, Wellington.

A first time event, the exhibition is open to students completing Toi Māori standards levels 1 to 3. The exhibition will include raranga, kākahu (wearable art), tukutuku, tāniko, whakairo, kōwhaiwhai, mahi-tā (paint, print, spray), uku, whakapakoko (sculpture) and mahi-matihiko (digital) showcasing excellence.

NZQA is creating this celebratory initiative to acknowledge, support and showcase student success in Toi Māori.

If you are interested in submitting material, please complete and submit the Registration of Interest form by Friday 30 September 2016. We will send people who register further information following the close of the registration period.

For more information and queries please contact ringatoi@nzqa.govt.nz.

China Education Association for International Exchange and New Zealand-China joint programme applications

The following information is being offered to help tertiary education organisations better understand the role of CEAIE (China Education Association for International Exchange) in approving New Zealand-China joint programmes and overseeing their quality assurance.  CEAIE is China’s nationwide not-for-profit organisation conducting international educational exchanges and cooperation. CEAIE is affiliated to China’s Ministry of Education to assist in running international exchange and cooperation programmes. 

CEAIE’s headquarters is located in Beijing. It has provincial associations for international exchanges in 31 provinces, autonomous regions and municipalities as well as local chapters in 16 major cities. Its members include institutions from the entire education sector in China.

CEAIE has established a wide network with partner associations and institutions at home and long-term working relationships with over 170 educational organisations in more than 50 countries and regions, including NZQA.

In 2013, CEAIE introduced new procedures and regulations for quality assurance. Current regulations require the joint programmes be outlined in an official cooperation agreement signed by both providers. Articulation agreements will not be approved. The Chinese government expects that approved joint programmes have at least one-third of core courses introduced from the foreign partners and taught in China by faculty from the partner institutions. The official cooperation agreement should include these arrangements.

Other regulations include:

  • Joint programmes should be managed and implemented by Chinese and foreign education institutions that have legal status
  • Joint programmes should be managed and implemented jointly by Chinese and foreign education institutions
  • The joint programmes should be mainly for Chinese citizens, instead of foreigners or students from Hong Kong, Macao or Taiwan
  • The joint programmes should be implemented in mainland China
  • The joint programmes should be registered with and approved by relevant administrative offices by the Chinese partner.

Joint programmes for undergraduate and above qualifications are approved by the Ministry of Education via CEAIE, while others, NZQF level 6 and below, are approved by provincial authorities and recorded by China’s Ministry of Education. You may wish to seek clarification about the authorities in China that have approved your joint programme.

CEAIE processes applications for New Zealand-China joint programmes twice a year: March/April and September/October. CEAIE contacts NZQA during each application round to assist in verifying the legitimacy of the applications received. Part of their processes is to verify the agreement between the New Zealand and Chinese partners. Generally they seek clarification from NZQA with regard to the following:

  • Whether the New Zealand and Chinese provider have signed an agreement
  • The titles of the joint programmes and whether they match the signed agreement
  • What qualifications will be conferred as a result of the joint programme.

NZQA has also offered to provide a letter of endorsement for the New Zealand programme as part of the application which might add weight to the application. Currently only about one-third of the applications are approved for degree level programmes. When CEAIE does not approve an application, they notify the Chinese partner and explain the reasons for the failed application. It is then up to the Chinese partner to inform the New Zealand partner of the result. The reasons for the declined application could be anything from:

  • an incomplete application
  • no formal agreement between the partners
  • lack of certification
  • the proposed programme is in an over-supplied field
  • the Chinese partner already runs a maximum of six joint programmes
  • whether the Chinese partner’s previous joint programme has been through a review cycle (i.e. if they have existing joint programmes but none has been quality assured, they will have to wait for a later application round), etc. 

Due to cultural reasons, the Chinese partner may not inform the New Zealand partner of the reason for the failure if it could put the Chinese provider in a negative light. NZQA is not informed of the reasons for the decline.

If you seek further information, please contact Angela Gordon, senior policy analyst, International and Policy at either (04) 463 4265 or angela.gordon@nzqa.govt.nz.

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Compliance summary for July-August 2016

Student Fee Protection audit

To NZQA within five months of PTE’s financial year-end

For PTEs with a financial year-end of 30 June 2016, due 30 November 2016

Annual Return – Statutory Declaration

To NZQA within five months of PTE’s financial year-end

For PTEs with a financial year-end of 30 June 2016, due 30 November 2016

Annual Return –chartered accountant’s attestation

To NZQA within five months of PTE’s financial year-end

For PTEs with a financial year-end of 30 June 2016, due 30 November 2016

Independent Assurance Practitioner’s Review (IAPR) Report replaces NZQA’s customised Chartered Accountant Professional Attestation (CAPA)

SFP quarterly attestation – quarter ending 31 August 2016

14 September 2016 to NZQA

No longer required for standard trusts – only for static trusts or bank bond trusts

Compliance declaration

Submission of self-assessment material

Not an annual requirement; only required before external evaluation and review

Fit and Proper Person and Conflict of Interest declarations

With new applications for registration; also, for proposed new governing members* of registered PTEs

*See Section 232 of the Education Act 1989 for the definition of governing member

Must be completed by all new governing members before commencing in the role, and at any time when an existing governing member has a new conflict of interest or change in fit and proper status.

Education (Pastoral Care of International Students) Code of Practice attestation

The revised Code comes into force on 1 July 2016

Under the revised Code, annual attestations need to be submitted by 1 December 2016

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