System Updates: Monday 18 March 2019 Published at 4.46pm on 18 March

We are undertaking some important system updates between 5pm and midnight on Monday 18 March.

Access to secure sections of the website will be unavailable during this time, including the learner and provider login.

We have scheduled this outage at this time to minimise the impact to our clients. We apologise for any inconvenience.

Providers and partners

Monitoring by Annual Programme Evaluation Report

After the first cohort has graduated, the NZQA monitor may recommend that an institution requests to discontinue NZQA monitoring and replace it with self-monitoring.

When is self-monitoring considered?

This occurs when the monitor considers that a programme and its delivery are stable, and that all conditions for changing its monitoring status are met.

It is expected that an institution will continue to use an external monitor as part of the self-monitoring process. Where NZQA approves self-monitoring, other registration bodies may continue to monitor the programme.

Conditions for applying for self-monitoring

Conditions for the transfer to self-monitoring include confirmation from all parties that the institution is managing the programme appropriately and in particular that:

  1. The programme is being implemented as planned and presented at the time of approval, subject to modifications and enhancements broadly consistent with the intent of the programme and the natural evolution of a quality programme.
  2. Recommendations made by the evaluation panel and the monitor have been appropriately addressed.
  3. Mechanisms are in place at an institutional level to ensure independent, external academic input during reviews and consideration of proposed programme enhancements.
  4. That NZQA will gain sufficient awareness of any issues with the programme or its delivery from the Annual Programme Evaluation Report (APER).

Consultation and approval

Institution meeting the conditions for self-monitoring must request a transfer of status by formally writing to NZQA.

NZQA will consult with the monitor before reaching a decision. Approval for transferring the responsibility for monitoring to the institution will be granted by the Deputy Chief Executive, Quality Assurance Division.

If the application is granted, the involvement of the NZQA monitor will be discontinued.

Report format

When a request for self-monitoring a programme has been approved, the institution is responsible for carrying out a review process each year and sending a copy of the APER to NZQA by 30 June.

The review will be carried out according to the institution’s quality management system. No specific report format is required.

The purpose of the report is to provide evidence that:

  • The programme continues to be implemented as approved.
  • There has been ongoing consultation with stakeholders including monitoring by an independent academic.
  • Minor changes and developments have been approved by the institution’s board.

It is important to clearly identify any issues or problems that may have arisen during the year, the way these matters have been or will be addressed, and the possible need to make an application for major change (type 2 change) to a programme.

Report topics

It may be helpful to consider the following list of topics while compiling the APER:

  • external academic input
  • external industry stakeholders - consultation etc.
  • facilities and resources for course delivery
  • internal and external moderation
  • issues/problems identified and proposed actions
  • programme review process, including consistency of delivery on different sites
  • proposed changes to course content, delivery methods or sites, and clear identification of whether these will be type 1 or 2
  • staff numbers and/or changes
  • staff research
  • student achievement and results
  • student enrolments, attendance and retention
  • student feedback.

For more information

For more information and/or enquiries, please email

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