Derived grades

NZQA approves entitlement to a derived grade to candidates sitting external assessment to those who meet the eligibility criteria.

Applications are made to NZQA by the school on behalf of a candidate following the submission of a completed application form by the candidate or candidate’s parent.

These guidelines do not represent further rules and procedures but aim to guide candidates and schools to make appropriate applications by:

  • clarifying the eligibility criteria and requirements for a derived grade
  • assisting schools and candidates to provide sufficient information when making applications
Information for candidates, parents and caregivers Information for Schools and Principal’s Nominees

What is a derived grade?

Illness, injuries or events considered

Long-term illness, ongoing conditions or trauma

Outbreak of notifiable diseases

Making an application

What evidence needs to be provided?

Candidates selected for national representation

Common questions on eligibility criteria

Unexpected event grades

2021 Derived Grade application form (DOC, 206KB)

2021 Pre-Approval for Derived Grade Application Form (DOCX, 82KB) (due to changes in exam timetable)

2021 National Representation pre-approval application form (DOCX, 79KB)


The derived grade process

What can be applied for:

Temporary illness, injury, trauma or serious event

Significant conditions or events occurring after 1 October

Portfolio subjects

Outbreak of notifiable disease such as measles, mumps or whooping cough

Injuries to arm or hand

Long-term illness, ongoing conditions or trauma

National Representation Selection

The application process:

Making a candidate application

Evidence requirements

Declined and appeal process

Roles within the application process

Deriving grades from School-based evidence for external assessment

Unexpected events grades

Guidelines to assist schools provide advice

Security requirements

Applications must be with the Principal’s Nominee by:

  • External Examinations (portfolio subjects, paper and digital) - before 5pm on Wednesday 15 December 2021
  • Pre-approval for clashes with a commitment made prior to the examination timetable change of 25 August - before 14 November 2021
  • Pre-approval for National Representation - before 05 November 2021
Skip to main page content Accessibility page with list of access keys Home Page Site Map Contact Us