Instructions for making online applications

Key dates

  1. Pre-approval of Applications for national representation must be submitted before 1 November to confirm the eligibility for a derived grade and the dates.
  2. Friday 15 October 2018: facility to submit applications online opens.
  3. Thursday 1 November 2018, 5 pm: closing date for applications for Design and Visual Communication, Level 3 Education for Sustainability, Technology or Level 3 Visual Arts.
  4. Friday 7 December 2018, 5 pm: closing date for all other online applications.


  • log into to the high security area
  • select Process Derived Grade Applications from the high-security area menu
  • search for the candidate by surname/first names or National Student Number (NSN), and select the candidate from the list.  NB: only one candidate can be selected at a time
  • enter the reason, with details, for the derived grade application and enter confirmation of available evidence supporting the application.

You should include the following information to support the candidates application:

  • date of the onset of the illness/event
  • date of the visit to the medical professional
  • diagnosis by the medical professional or a desciption of the event
  • dates the evidence indicates that the candidiate was/is/will be impacted
  • level of impact - minor, moderate or significant.


  • once this has been confirmed, the sessions and standards entered for a candidate will show
  • click on the session name that the application relates to and the standards the candidate has entered for that examination session will be displayed
  • enter a derived grade, based on pre-existing standard-specific evidence for each standard for which a derived grade is being sought. No derived grade is possible if the school holds no standard-specific evidence
  • click the “Submit” button to save the application and return to the candidate application screen
  • repeat until all necessary exam sessions have been dealt with
  • you may hit the “Cancel” link at any stage. However, any application information entered will not be saved
  • you can revisit an application until the closing date
  • print out the derived grade listings as a record when online applications are complete
  • retain the application form and information until applications open online the following year.

When a candidate wishes to proceed with an application against school advice, enter the reason(s) why the school considers that the application does not meet NZQA guidelines.

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