Payment of fees for International Fee Paying candidates to NZQA

NZQA sends out information to schools for candidates about fee payment. There is a standard annual fee which students must pay to have their results recorded on their Record of Achievement and for the awarding of qualifications. Candidates who do not pay fees will have their results released but the credits gained will not be used to award qualifications until the fees are paid.

The fee is collected by the school and forwarded to NZQA by the due date published in the Key Dates calendar. Schools determine the timing of fees collection from candidates to ensure that they are able to send a data submission file and payment to NZQA before the due date.

The fees paid by the school to NZQA should match the payments recorded against students in the data file. The Billing File details what has been allocated, and any further fees owing. Fees not paid to NZQA by the published due dates may incur a late fee.

How do schools make payment?

Schools must complete and send the School Form – Payment of NZQA Fees (PDF, 148KB) with their payment. To make a direct credit to NZQA the school needs to obtain their debtor number from their School Relationship Manager. To assist  in processing your payment, an electronic copy of your fee allocations should be emailed to schools@nzqa.govt.nz  or directly to your NZQA Secondary Data Liaison.

Billing File

Once your payment has been processed by the NZQA Data team, the Billing File in the Provider login will be updated (early term 4). Check the Billing File to ensure that payments have been correctly allocated to candidates, including leavers. You may need to check with the previous school if any transferred candidates do not have their payments correctly allocated and they paid the previous school.

If there are errors, contact the Data Management team immediately.

Payment of fees for International Fee Paying candidates who leave or transfer schools

For candidates who pay their money to your school, then later transfer or leave school:

  • If the candidate is a school leaver, withdraw them from any standards for which there are no results. Do not withdraw them from any standards for which there are results as these will not be reported.
  • If the candidate is transferring to another school, withdraw them from all standards in your data file. Notify the PN of the school the student moves to that the fee payment will be made with your fee payments. The candidate must have the fee payment correctly recorded in your data file (see above). Make a note in the Comments to the file submission that this payment is being made for a candidate at another school.

For candidates who pay their money to another school, then later transfer to your school:

  • Do not record fee payments in your data file or payment amounts.
  • Check with the previous school that they did receive the money and will pay it to NZQA along with their other payments.
  • Make a note in the Comments of the fees data file submission about the fee payment being made for the candidate and give details of the other school. A manual transfer of the payment between schools will be made by NZQA.

Late fees and reminders for International Fee Paying candidates

Any NCEA and New Zealand Scholarship payments made after 1 December will incur a late fee of $50.00. NZQA will send a letter to all affected candidates by late October reminding them they have unpaid fees.

Unpaid fees

If a candidate chooses not to pay the NZQA fee:

  • they are eligible to:
    • sit exams and have marked scripts returned
    • know their internal and external results

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