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Payment of fees for International Fee Paying candidates to NZQA

There is a standard annual fee for international fee paying students who attempt any standards that lead to achieving NCEA. From 2020 on, schools are solely responsible for payment of NCEA and/or New Zealand Scholarship fees to NZQA for their international students. Schools should ensure they put in place a process to manage the collection of the relevant fees from any international student. Schools determine the timing of fees collection from candidates to ensure that they are able to send a payment to NZQA before the due date published in the Key Dates calendar. NZQA will no longer accept fee payments directly from international fee paying students.

Schools are advised to check that the entry data they provide to NZQA accurately reflects the NCEA assessment programme for their international students. In September, NZQA will provide a list of students that your schools is liable for. If there are any errors, contact the Data team immediately on the details below. After 1 September, NZQA will invoice the school to cover the relevant fees for all international students entered in assessment standards, including New Zealand Scholarship.

Schools must pay the invoice by 31 October as published on the Key Date calendar. The relevant fees are set out in the Fee Schedule. Results or qualifications for an international student will not be withheld because of late fee payment by a school.

If there are any discrepancies between the invoice issued to you by NZQA and the data you hold, please contact the Data team at Schools@nzqa.govt.nz.

How do schools make payment?

Payment can be made directly into NZQA's bank account: 02-0536-0370579-00. Please quote the following information as your reference:

  • the invoice number
  • school name
  • debtor code 

The school can obtain their debtor code from their School Relationship Manager. Direct credit confirmation (remittance slip) must be emailed to Accountsreceivable@nzqa.govt.nz.

Processing your payment

Your payment will be processed by the NZQA Finance team who will contact you if there are any discrepancies between the amount you paid and the invoice issued by NZQA. If there are errors, contact the Data team immediately at Schools@nzqa.govt.nz.

Payment of fees for International Fee Paying candidates who leave or transfer schools

For candidates who pay their money to your school, then later transfer or leave school:

  • If a student leaves secondary education but has active results and/or entries in the current academic year, your school is still liable to pay the fees for this student. Leave the student enrolment active in your data file submission to NZQA until the end of the following January. You can however update ENROL to record the leaving reason.  
  • If a student is transferring to another school, withdraw them from all standards in your data file. Notify the PN of the school the student moves to that the fee payment was made with your fee payments. If you haven't made your NCEA fees payment to NZQA yet, forward the fee to the school the student has transferred to.

For candidates who pay their money to another school, then later transfer to your school:

  • Check with the previous school that they received the money from that student. If the payment has not been made to NZQA yet, request the fee to be transferred to your school.

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