Providers and partners

Timeline

There are certain SAC processes that require attention every month, and others that begin or end in certain months.

Every month January February - March April
May - June July August September
October November December  

Every Month

  • Continue submitting applications, remembering to upload any required documents once the application is submitted. See the User Guide for Online Applications on the Forms page for how to do this. Students may start using their requested Special Assessment Conditions for internal assessments once an application has been submitted,
  • Circulate the applicant list to relevant teachers so they are aware of each student’s potential entitlement. Advise staff to read the Exclusions page.
  • Continue to check for decisions, inform students and their parents of the outcome, note any amendments to their entitlements and inform teachers.
  • Appeals and Chief Executive Reviews must be made within 15 school days of notification and contain extra information.
  • Should applications be warranted i.e. functional impairment prevents fair access to assessment for students ready for NCEA, download and distribute the Student Application for entitlement to Special Assessment Conditions (DOC, 47KB) (DOC, 46KB) or Student Application for entitlement to Special Assessment Conditions (Te Reo Maori) (DOC, 51KB) (DOC, 51KB)
  • Applications for the following year can be started in the Drafts list by selecting that year in the drop-down on Tab 1. Data and comments can be saved there progressively throughout the year, ready for submission from 1 October on.
  • Check for SAC-entitled students transferred in from
    • another NZ school. Contact this student's previous school to discuss their assessment needs. Email sac@nzqa.govt.nz for them to be transferred to your SAC list.
    • overseas. Make a School Evidence application if they are not funded for ESOL. Upload any psychologist reports they provide in support.
  • Check programmes of work and assessments align with student’s specific needs. Discuss with student, parents/caregivers and staff, and adjust if not optimal for their well-being (e.g. for students with mental health issues).

January

  • Ensure you have a current Education Sector Logon (ESL) password. Consult the ESL Authoriser in your school for access to the Special Assessment Conditions section in High Security.
  • When NCEA results become available, continue your Needs Analysis of student behaviour and achievement in both internal and external assessment with regard to SAC provided. Discuss with the student, and their parents or caregivers if appropriate, whether or not previously approved SAC should be confirmed for this year (Roll-over), or whether they should update their application for a more suitable SAC or have no SAC.

February- March

April

  • 12 April is the End of Term 1 Application Deadline for First Time applicants and Rollovers.
  • New applications made after this deadline will only be processed once a month until the 27 September End of Term 3 Learning Application Deadline. Sensory, Medical and Physical applications may be accepted in Term 4 until the final exam day, although in many circumstances then a Derived Grade may be more appropriate.

May – June

  • Remind teachers about making complete entries into externally assessed standards including Scholarship for all students entitled to SAC.
  • Begin interviewing each SAC student about what they would like to use for each exam session, e.g. computer for English, writer for Geography, extra time for Maths, digital exam possibilities. Go through the Exclusions page and the Specific Examinations Sessions (PDF, 14KB) list with them. When they are sitting one or two standards only, advise them that time is not added to a session for rest breaks or extra time, unless by prior arrangement with NZQA.

July

  • Attaching entitlements for SAC for external November examinations opens 1 July and closes at the end of Term 3.
    • Refer to the User Guide for attaching Special Assessment Conditions to Exam sessions on the Forms page to assist in this process.
    • Attachment selections can be edited at any time to correct errors or make amendments.
  • Request students to sign that they approve their conditions or changes or do not wish to use all or part of their entitled SAC for any session.
  • Email the Request to add Reader for partial exclusions form for Languages from the Forms page to sac@nzqa.govt.nz if needed.
  • Maths 91027, Technology 91886 and 91887 are external Common Assessment Tasks (CATs) assessed by schools. They and the portfolio subjects do not appear in the system to attach SAC to as they do not have November exam sessions.

August

  • Compare your Submitted list of students with SAC entitlements against your list of students with SAC attached to their exams. Follow up any not on both lists to ensure entries are made if appropriate.
  • Check the August data file submission includes as many external exam entries for SAC applicants as possible, including Scholarship.

September

  • Once all 1 September data files have been processed, attaching SAC to exams closes for 7-10 days so that personalised papers can be prepared. Dates will be advised.
    It is then reopened until the end of term (27 September).
  • Check lists for the addition of more standards which may now make the addition or choice of Extra Time possible.
  • Train usual Readers and Writers/Typists for school exams. See Exam Assistant Instructions (PDF, 884KB) (PDF, 884KB)
  • After school exams, check SAC selection preferences with students and edit attachments to exam sessions accordingly.
  • Give names of Readers and Writers/Typists to the Exam Centre Manager (ECM).
  • MCAT 91027 is assessed on 17 or 19 September 2019. For this one hour Maths external ensure SAC is provided to entitled students as appropriate, Reader, Computer, Writer, Extra Time of 10 minutes. Allow Extra Time instead of Computer/Writer if requested if the student is not generically entitled to Extra Time.
  • 27 September is the End of Term 3 SAC applications for Learning Disorders Deadline. Applications for Sensory, Medical or Physical (SMP) continue.

October

  • 1 October First Time application submissions open for next year. See the online User Guide for Online Applications on the Forms page for further information.
  • Applications for Sensory, Medical or Physical (SMP), e.g. diabetes, anxiety, continue. Upload recent medical reports when submitting.
    Before applying consider as to why a Derived Grade is not appropriate and have a confirmation from the ECM that it will be feasible to provide the requested entitlement.
  • Send students, teachers and parents/caregivers a summary of SAC attachments made for exam sessions. Email sac@nzqa.govt.nz for any subsequent changes to be made.
    Have students sign their acceptance of what is or is not being provided.
  • Advise ECM of any changes.

November

  • Examinations underway.
  • Applications for the current year’s First Time Sensory, Medical, or Physical close on the last exam day.
  • Begin filling in your annual Needs Analysis for each student, with information from the student and staff.
    Ask your ECM for a copy of your Examination Assistants’ feedback on student use of their SAC, and the Attendance Register (showing absences and time students left exam). Include this information in your Needs Analysis

December

 
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