Documents required for an International Qualification Assessment (IQA)

You need to provide a variety of documents in support of your IQA. You will find information on these documents below. Read all instructions carefully to ensure that you upload the correct versions of your documents to your application. All your documents will need to be in the original colour and uploaded electronically; we do not accept hard copy documents. Your application is not complete until you have uploaded the required documents and received confirmation of payment. Please read the guidelines below on the requirements of scanned copies.

If we require additional information, or if you have not submitted the correct documentation after evaluation of your qualification has begun, your file will be put on hold. Evaluation cannot progress until the necessary information is received, so the 'clock stops' - in other words, the number of working days in which NZQA has committed to completing your application will stop counting down until we receive that information. 

NZQA takes qualification fraud seriously and may contact any relevant third party organisation to verify information provided by you in your application. If we find falsified information we will provide that information to the relevant enforcement agencies, including Immigration New Zealand.

Read below for more information about the required format for your application materials.

Description of required documents

Third party authorisation form: This form requires your signature. It states that the information you have provided is true and accurate, and that you give NZQA permission to contact third parties for further information when needed. It also authorises an agent to act on your behalf. This form must be uploaded as part of your application. The declaration form is available for download from this page, and also within the application itself.

Download the authorisation form (PDF, 165KB)

Award certificate: This is a document issued by your awarding body. You might receive this at a graduation ceremony following the completion of your course.

Transcript/academic record/mark sheet: This document should contain a full academic record for all years of study, and include the titles and results of classes/modules/papers you completed.

If you completed a full semester or more with a different education provider and details of this are not included on your transcript, Qualifications Recognition Services (QRS) may need to seek further information from you.

If you are applying under a skill shortage list, it is helpful to submit a detailed syllabus (in addition to the transcript) that explains the coursework from your programme of study. If you do not provide this with your application, and the information is required, your Evaluator may need to request this from you or from a third party during the evaluation process.

If you are applying for teacher registration purposes and the transcript you have submitted for your overseas teaching programme does not clearly describe its content including both its academic and practice-based components, NZQA will not be able to provide an outcome on its comparability to a New Zealand teaching qualification. In such cases, we advise that you attach either a published syllabus, or a letter from the awarding institution stating the specifics of your programme.

In cases where you cannot provide a transcript (e.g., your awarding body did not offer them at the time), you must supply a syllabus from the time of your study for your qualification to be assessed for these purposes.

Passport bio-data page: This is the section of your passport that shows your photograph, name, date of birth, and nationality. 

Evidence of name change: If your current legal name (the name that is listed on your passport) is different from the name listed on your award certificate/s, you must provide evidence of your name change. This could be a marriage certificate or deed poll.

Evidence of apprenticeship or trade experience: If you completed a formal apprenticeship, send QRS the contract of apprenticeship. This would have been issued to you by your employer, and will include the dates you started and completed the apprenticeship.

QRS cannot assess stand-alone work experience and/or competency-based certificates. Depending on the pathway of the trade qualification, NZQA may not be the appropriate body to assess your skill set, abilities and/or competency in a specific area of trade.

Evidence of underpinning qualifications: If you nominate a qualification for assessment that is at a higher level than a bachelor's degree but not the qualifications that underpin it, we need to see the educational pathway that allowed entry to that higher-level programme. For example, if you wish to have a master's degree evaluated, but not your bachelor's degree, we need information about the bachelor's degree. You can do this by uploading scanned copies of that qualification certificate as part of your online application. 

English translations: If your qualification documents were not issued in English, we require an English translation by a recognised official translation service for each document.

English translations must be carried out by one of the following:

  • the Translation Service of Internal Affairs (IA)
  • an Embassy or High Commission
  • a private or official translation business.

Translations cannot be prepared by the person applying for the visa, a member of their family, or an immigration adviser helping with the application.

Note we still need to see evidence of the documents in the original language.

Visit the Department of Internal Affairs Translation Service

Skill shortage list form: If your purpose is immigration, and you are applying under a Skill Shortage List (e.g., the Long Term Skill Shortage List or Immediate Skill Shortage List), download and complete this form and upload it within the online application. If you do not include this form in your application we will not assess your qualification against a skill shortage list.

Download the Skill Shortage List Form (PDF, 146KB)


Scanned copies

IMPORTANT: NZQA requires legible, coloured, scanned digital copies of accompanying documents. These documents must be uploaded to our online application form. If your original document is in colour, then you must upload a colour copy. We do not accept black and white copies of colour originals. If you submit a black and white copy of a colour original, it will delay the processing time as we will need to contact you to provide us with colour copies.

Please also note that the documents do not need to be certified - as long as we receive identical colour copies of the original, we can accept these.

Your documents must be scanned as PDF files. Where information is also recorded on the back of documents (e.g., stamps and seals on award certificates, or instructions for reading transcripts), include scans of the backs of these documents.

Save each relevant document as a separate file, creating a new file for each document type. Documents with multiple pages must be saved as one file. For example, transcripts should be saved as one file, the award certificate as a separate file, etc.

Our system will accept up to 5MB per document, so please use appropriate scan quality to ensure legibility of the document (we do not require high resolution images). 

NZQA reserves the right to require additional proof of authenticity for any documents submitted. Additionally, NZQA can request documents be resubmitted if the content is unclear or ambiguous. We may also request verification of your qualifications. 

You will be prompted to upload the required documents as part of the online application process.

Tips for uploading documents

How to convert your file to a PDF:

  1. Save the scanned document as a PDF file - simply open your document and select "Save As"/ Select the PDF format (if available) and save it as a new file.
  2. Print the scanned document as a PDF - simply open your document and select "Print". If there is a PDF option or PDF printer available, select it and print.

Document too large? To reduce the size, adjust your scanner settings. We recommend 300 DPI for colour documents.

For general queries, please email us at or call us on +64 4 463 3000 (Freephone in NZ 0800 697 296).

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