Online Type 2 programme change application

This user guide is intended to support online users during the application process for a change to an approved programme of study or industry training programme.

About the application

The online application form provides detail to populate the NZQA database. A full application includes documentation that details the changes and the impacts, and demonstrates that the programme will continue to meet the requirements set out in the:

Guidelines for programme approval and accreditation of New Zealand Certificates Levels 1-6 and New Zealand Diplomas Levels 5-7

There are nine sections in the application form. You must complete each section in order before progressing to the next even if the value is zero. Each section must be fully completed before submitting the application to NZQA for analysis.

  • Section 1: Contact details
  • Section 2: Programme overview
  • Section 3: Assessment standards
  • Section 4: Qualifications
  • Section 5: Delivery and assessment
  • Section 6: Reasons for programme changes
  • Section 7: NZQF Accreditation
  • Section 8: Programme documents
  • Section 9: Comments

At any time, you can delete the application or return to TEO applications. If you return to TEO applications, any sections you have completed will not be lost. You can resume filling out the application later.

The application process

When you submit this application, you will receive an auto-generated email quoting an NZQA reference number. Use this number if you need to email or speak to a member of staff about the application.

You will be notified when your application has been assigned to an evaluator.

You will be invoiced for work on your application at NZQA’s current hourly rate.

Please direct any queries about this application to our Client Services team. Remember to include the NZQA reference number on all correspondence.

Before you get started

Before you begin this application, check you have:

  • clearly documented the changes where necessary and have evidence to support those changes; and
  • the necessary consent to assess for any additional assessment standards that may be included in the programme,
  • made an application for any assessment standards you don’t have consent to assess for.


Navigation hints

Click the Return to application overview link to leave the section you are in and return to the application summary screen.

Click the Return to TEO applications link to leave the application and return to your TEO applications summary page. Any sections you may have completed will be saved and you can resume filling out the application later.

Complete all fields marked with an asterisk (*), as these fields are mandatory.

Filling out the form

Section 1:

Contact details

Enter the name of the key contact person for this application.

If NZQA requires more information, this is the person they will contact. An email address is required because auto-generated communications will be sent there.

Section 2:

Programme overview

Enter the details of the amended programme. These details may be changed throughout the online application process.

Title: The title of the programme should clearly and accurately reflect the subject area of the programme and the qualification to which it leads.

Level: This is the level of the qualification(s) to which the programme leads.

NZQF and non-NZQF credits: When filling out this section that one credit represents 10 notional hours of learning.

Credits: Populate the Directory of Assessment Standards (DAS) credits and Total credits fields. DAS credits relate to the number of credits related to any assessment standards.  If there is no assessment against assessment standards populate the field with ‘zero’.  Total credits relate to the total number of credits for the programme.  This should equal the credit value of the qualification(s) to which the programme leads (including any strands).

Aim: An aim statement should inform learners and other stakeholders of the programme’s purpose and the qualification to which it leads. The aim statement should reflect the programme’s unique aspects, the specific identified needs of learners and/or target learner group.

Content: In this section, you should describe components of learning that make up the programme. They include courses, modules, papers, projects and work integrated learning.

Outcome: The programme outcome should summarise the learning of the programme: the skills, knowledge, abilities or attributes a graduate of the programme will have achieved.  See Approval criterion2 in the Guidelines for more information.

Entry requirements: Entry requirements should not pose any unreasonable barriers to entry and must be appropriate to the type and level of study.

English language requirements for international students are set out in the Rule 18 of the Programme approval and accreditation Rules 2021. See approval criterion 5 in the Guidelines for more information.

Section 3:

Assessment standards

In this section, the information required relates to assessment standards only. If assessment standards will be used in the programme list all the assessment standards.

Section 4:


This section asks you to identify the qualification(s) the proposed programme leads to.

All you need to do is search for the appropriate qualification(s).

Section 5:

Delivery and assessment

This section is about delivery mode and methods, and assessment methods. See approval criterion 3 in the Guidelines for more information.

Section 6:

Reasons for programme change

Note that the amended programme must still meet the requirements of the relevant rules and will also be evaluated according to those rules.

You must complete all sections here. If they are not applicable, please note that in the relevant section.

Reasons for the programme change: Explain what the changes are and why the programme has changed.

Teaching/learning resources: Describe what changes may be required to the teaching or learning resources. If new resources are required, provide details of those new or amended resources in the supplementary documents at the end of this application.

Library resources: Consider if new library resources may be needed to be purchased. If they do, provide a list of those new resources, with a detailed acquisition plan and evidence of a commitment to purchase those resources in a timely manner. This can be included in the supplementary evidence.

Staffing resources: The new changes may require a change to the numbers of staff, or their qualifications. If a new job description will be required, attach it as supplementary evidence at the end of the application.

Transition arrangements: Explain what arrangements will be made for students who may require more time to complete the current programme and how they would be able to transition to the new programme if required.

Organisation QMS: Describe any changes that may need to be made to the QMS as a result of the change to the programme.

Section 7:

NZQF Accreditation

This section allows you to check that you have included the correct assessment standards. If you need to make any changes, go back to Section 3 Assessment Standards.

Section 8:

Programme documents

You must supply all three types of documents mentioned below. These documents provide more information about the changes and how the amended programme will be resourced. The supplementary evidence should also demonstrate that the application continues to meet the relevant rules.

Upload the documents that support the application. This must include programme documentation such as an updated programme document, outcomes matrix and/or component descriptors. You must also supply supporting documents such as evidence of consultation and internal formal approval. The Guidelines offer suggestions for suitable documents.

Section 9:


Please add any comments about the programme changes or process here.

Submitting your application

Before submitting your application you will be asked to review the full application form. Please note that all sections of the application form will appear even if they are not applicable to the application to be submitted.

You are now ready to submit your application. Before you do, check:

- supporting documents are attached; and

- you have consent to assess for any additional assessment standards in the programme.


When you click Submit Application, your application will appear in the TEO applications table. You can View your completed application, or Withdraw your completed application.

Note: After the application has been allocated to an Evaluator, please contact them if you need to make changes or withdraw the application.


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