Derived Grade Updates
October 2020
- 1 Oct 2020
DERIVED GRADE and UNEXPECTED EVENT GRADE UPDATE #5
Derived Grade and Unexpected Event Grade Updates are issued each term. They are available in the Derived grade section of your school’s Provider Login and complement information on the NZQA website.
Updated Derived Grade 2020 timelines
Extended to 1 November | Pre-approval applications where the change in the examination timetable has resulted in a clash with a commitment made prior to 13 May 2020. See Update #3. This can include repatriation flights |
By 12 November | Derived grade applications for portfolio subjects due to NZQA. |
By 5pm 10 December | Derived grade applications for examinations (including DCAT and LCAT) due to Principal’s Nominee. |
By 5pm 11 December | Derived grade on-line application tool closes. |
Suggested things to do |
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Topics in this Derived Grade Update
Links to Covid inclusion pre-approval derived grades and Covid inclusion unexpected event grades
Use the Unexpected Event Grade Report to check these grades are being submitted to NZQA
2020 Changes to the derived grade application form and on-line tool
Key points when making a derived grade application
Requests for additional information to support an application
Events not normally grounds for a derived grade
Derived Grade and Unexpected Event Grade Check list
Covid inclusion pre-approval for derived grades at alert levels 2 and 3
Check out recent Covid Inclusion information emailed to Principals and Principal’s Nominees on:
- The derived grade pre-approval process (PDF, 183KB) for individual students with compromised health.
- Covid inclusion (PDF, 183KB) for unexpected event grades.
- How to make an application using the ‘Covid Inclusion’ (PDF, 183KB) link in your Provider Login.
- Situations to assist Principal’s Nominees to determine what type of inclusion a student qualifies for.
- Questions and Answers for Principals on Unexpected Event Grades.
Use the Unexpected Event Grade Report to check grades are being submitted to NZQA
Unexpected event grades are particularly important this year as there is a risk that a change in COVID-19 Alert Levels could require some or all students to stay home. Use the Unexpected Event Grade Report in your school’s Provider Login to check these grades have been submitted and are accurate for all external standards. (Assessment Rule 5.5c).
2020 Changes to the derived grade application form and on-line application tool
The 2020 candidate’s application form separates applications into Medical/Trauma or Event/Misfortune and parallels the on-line tool. Please familiarise yourself with the new form. The changes simplify the application process and evidence requirements.
Key points when making derived grade applications
- A candidate specifies the standards a derived grade is applied for. They should have the choice to not apply for a standard where the school holds a Not Achieved grade.
- Schools must submit all applications received from students whether they support them or not. NZQA does not inform students that their school did not support the application.
- Only submit an application once all the information (subjects, standards and grades) has been entered.
- If you need to make a change, after the application has been submitted you must notify NZQA. Use this form (DOCX, 21KB). A link to the form is also provided in the derived grade on-line tool.
- Ensure all the information required for an application is gathered and entered into the on-line tool so that the NZQA Derived Grade Team can fairly evaluate it against the eligibility criteria.
- A medical certificate from a Doctor will not meet our information requirements, unless it states the evidence requested on the application form.
- Where insufficient evidence is provided to confirm that an application meets our eligibility criteria, the application will be declined.
- When an application is declined, the student is informed (by letter) and Principal’s Nominee (by email with a copy of the student letter). NZQA peer reviews all declined applications.
Requests for additional information to support an application
We will request a copy of a completed application form and supporting evidence where the school provides insufficient information to enable us to make a fair decision. Please provide requested information in a timely manner.
The following events are not normally grounds for a derived grade
- a disturbance during a Language recording - the tape is played 3 times to mitigate a brief interruption
- fire alarm – schools and ECMs have procedures to follow when this happens
- a candidate contends the teacher did not cover/teach the work - this should be resolved at a school level
- digital examinations when a student has to move to paper because of a technical issue - students are aware of this process prior to examination.
Unexpected event and derived grade check list
Attached is an Unexpected Event and Derived Grade Check list (DOCX, 21KB) that you may like to use with Heads of Learning or Teachers to confirm credible grades are reported to NZQA.
Links to derived grade information
Information for Candidates and Caregivers and for Principal’s Nominees.