Online application for extension to consent to assess for schools

This user guide is intended to support online school users during the application process for extension of consent to assess against standards.

Extension of consent to assess for schools

A school or wharekura must be granted consent to assess before it can assess learners against standards on the NZQF. In most cases, the initial grant of consent to assess is for all standards in the Base Scope of Consent to Assess for Schools (BSCS).

Schools or wharekura wishing to assess against standards beyond the scope of their existing consent must apply to NZQA.

About the Application

There are five sections in the application. You must complete each section before progressing to the next. Each section must be fully completed before submitting the application to NZQA for assessment.

  • Section 1: Contact details
  • Section 2: Domain, subfield, and field consents
  • Section 3: Standard consents
  • Section 4: Supporting documents
  • Section 5: Comments

At any time, you can delete the application or return to School applications. If you return to School applications, you can resume filling out the application at a later stage. Any sections you have completed will not be lost.

The Application Process

When you submit this application, you will receive an auto generated email quoting an NZQA reference number. If you need to email or speak to a member of staff, please use this reference number.

You will be notified when your application has passed through pre-assessment. Pre-assessment determines if an application has sufficient information to be processed further. If an application has insufficient documentation it will be returned. Providers are able to redevelop their applications and reapply.

After pre-assessment, your application is allocated to an advisor in the Service Delivery team who may contact you to discuss your application further.

The approval process takes approximately 20 working days. After this time, you should receive confirmation of the extension of consent to assess. These standards will be included in your school's list of standards for which you hold consent and you may begin assessing students. You will receive an invoice for $200 plus GST once your application has been processed and approved. There may be additional charges for Level 4 Field Māori applications.

Please direct any queries about this application to our SQAL team. Remember to include the NZQA reference number on all correspondence.

Before you get started

Before you begin this application, check you have:

  • Identified the scope of the application; and
  • Have all the necessary supporting documentation.

Navigation hints

To start the application, click the School's Administration link in your Provider login, then click Applications and Create Application. Click the Extension of Consent to Assess link.

Click the Return to application overview link to leave the section you are in and return to the application summary screen.

Click the Return to School applications link to leave the application and return your School applications summary page. Any sections you may have completed will be saved and you can resume filling out the application later.

Complete all fields marked with an asterisk (*), as these fields are mandatory.

Where you are required to add a Short Description for a document add the name of your school.

Filling out the form

Section 1:

Contact details

Enter the name of the key contact person for this application.

If NZQA requires more information, this is the person we will contact. An email address is required because auto-generated communications will be sent there.

Section 2:

To apply for domain, subfield and field consents

The classification system for the Directory of Assessment Standards (DAS) comprises three tiers: fields, subfields, and domains.

Standards are registered within a domain, which is in turn registered in a subfield. These classifications are shown on the standard.

Choose Yes for this section if you are seeking consent to assess for an entire field, subfield, or domain. You must provide a valid rationale to support the request for the broad consent to assess, and provide rigorous documentation in support of the application.

Choose No if you only wish to apply for specific standards.

Section 3:

To apply for standard consents

Add any individual standards that you are seeking consent to assess against and that DO NOT belong to any field, subfield or domain selected in Section 2.

Section 4:

Supporting documents for applying for extension of Consent to Assess

Upload as PDFs, choosing the correct document in the drop-down menu:

  • if the Standard Setting Body (SSB) is an Industry Training Organisation (ITO), a copy of the letter of support from the ITO.
  • a copy of the completed CMR form (DOC, 38KB). It is not necessary to send a copy of the CMR form if the letter of support from the ITO attests that the school has met the consent and moderation requirements for all the standards in the application.

For more details on documents see Extension of consent to assess for schools.

Section 5:

Please add any additional comments you may have here.

Submitting your application

You are now ready to submit your application. Before you do, check:

  • The correct supporting documents are attached; and
  • The scope you have applied for is correct.

Finished!

When you click Submit Application, your application will appear in the School applications table. You can view your completed application, or withdraw your completed application until such time that an outcome has been reached.

When you submit this application, you will receive an auto generated email quoting an NZQA reference number. Use this number in future if you need to email or speak to a member of staff.

You will be notified when your application has passed through pre-assessment. Pre-assessment determines if an application has sufficient information to be processed further.

Further information

If you have any questions or require further information, contact the School Quality Assurance and Liaison team.

 
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